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Documenting Volunteer Labor, Materials, Equipment Documenting LIP Expenses, Volunteer Labor, Materials, Equipment



Please note that you will not be able to fill in any fields on this form. A version of this
document in which you can fill in can be obtained by contacting the
LIP coordinator
.
All items being donated or paid for should be included in the project scope in order to be
considered in the total eligible costs. Forms to assist you in preparing the documentation
are attached (You are not restricted to using only these forms so long as whatever
documentation you provide contains the same necessary information).

Expenses: Costs resulting in actual expenditure are eligible for reimbursement.

A.

For Contracted Labor: Documentation = An invoice marked "paid" which
includes the work date and work description (your contractor should be able to
provide this). If the contractor has done work for multiple sites, denote on the
invoice what portion is applicable to LIP.

B.

For Supplies/Equipment Maintenance: Documentation = A copy of the receipt
with the item and the date (ex: what you would get from the store register). If the
supplies are for multiple sites or the receipt contains several items, denote on the
receipt what portion is applicable to LIP.

C.

Salary, wages, and benefits paid to hired workers: Documentation can vary
depending on how your system is set up. Possible examples include a copy of the
payroll ledger with the applicable payment/worker highlighted, canceled checks,
etc. If the worker is responsible for multiple projects, you can denote in some way
what proportion of the total is applicable to LIP, or attach a timesheet w/project
area & dates if this is how they track it.

Donated Match:

A.

Volunteer Labor. Standard rate for general labor is $12/hour. The documentation
for all volunteer labor/time, must include the following:

The name of the volunteer
The dates he/she worked
The hours worked each day
A brief description of the work completed
Signature of the volunteer
Signature of project management review/approval

B.

Donated Supplies. Value assessed to donated supplies and materials should be
based on the market value at the time of donation. The documentation for
donated supplies must include the following:

Date of Donation
The name of the Donating Party
The signature of the donating party
Signature of project management review/approval

The value of the donated supplies (market value at time of donation)
A brief statement describing the relation to the project work scope.
Signature of project management review/approval
C.

Donated Equipment. Standard equipment rates are included in this packet. Please
contact the LIP Coordinator if an item is not listed or any questions arise. The
documentation for the use of donated equipment must include the following:

The name of the operator
The type of equipment used (refer to LIP equipment descriptions / hp)
The dates the equipment was used
The number of hours used each day
A brief description of the completed work
Signature of project management review/approval



WI Landowner Incentive Program - 2007 Donated Equipment Rates

** Note that these rates are applicable for donated labor and equipment only. Actual rental rates may
differ and are applicable at-cost with receipt/proof of payment. Please contact the LIP Coordinator for
match rates not included in this list. **




Code Category
Description
Rate
LIP-BC1
Brush Cutter
Handheld brush cutter / clearing saw
$10/hour
LIP-BC2
Brush Cutter
Bush Hog
$24/hour
LIP-BD1
Bulldozer
Agricultural type tractor 4- wheel drive units, 20 through 64 hp
$24/hour
LIP-BD2
Bulldozer
Agricultural type tractor 4- wheel drive units, 65 through 79 hp
$30/hour
LIP-BD3
Bulldozer
Agricultural type tractor 4- wheel drive units, 80 through 99 hp
$32/hour
LIP-BD4
Bulldozer
Track-type, 80 through 99 hp
$39/hour
LIP-BD5
Bulldozer
Track-type, 100 through 149 hp
$57/hour
LIP-CS1 Chainsaw
portable (14" bar)
$8/hour
LIP-FM1
Forestry Mower
Forestry mower (>100 hp)
$41/hour
LIP-FM2
Forestry Mower
Forestry mower (<100 hp)
$48/hour
LIP-FL1
Forklift Attachment
For tractor
$17/hour
LIP-HT1 Hand
Tools
steel rakes, shovels
$3/hour
LIP-VL1
Labor-general
Brush hauling, seeding, fire watchers, etc
$12/hour
LIP-SL1 Loader
hydraulic
$18/hour
LIP-MI1 Mileage
Professional
miles to/from worksite
0.32/mi
LIP-MU1 Mulcher

$27/hour
LIP-SK1 Skidder

$44/hour
LIP-TR1 Tractor
Agricultural
type-4 wheel drive, <65 hp
$23/hour
LIP-TR4 Tractor
Agricultural
type-4 wheel drive, 65-79 hp
$29/hour
LIP-TL1
Trailer
Less than 1 Ton capacity (use manufacturer's rated capacity)
$10/hour
LIP-TL2
Trailer
1-4 Ton capacity (use manufacturer's rated capacity)
$12/hour
LIP-TR1
Truck
Rear drive or 4wd, 15,000 lbs and less
$13/hour
LIP-TR3
Truck
Rear drive or 4wd, 15,001 through 22,999 lbs
$19/hour
LIP-WE1
Weed Eater
self propelled, hand operated
$6/hour
LIP-PB1
Prescribed Burn
Area burned < 5 acres
$100/acre
LIP-PB2
Prescribed Burn
Area burned = 6-10 acres
$80/acre
LIP-PB3
Prescribed Burn
Area burned = 11-20 acres
$60/acre
LIP-PB4
Prescribed Burn
Area burned = 21-40 acres
$40/acre
LIP-PB5
Prescribed Burn
Area burned > 40 acres
$20/acre Donated
Labor
Match
Summary











WDNR



















Cost Share Recipient_________________________________________ Grant Project #____________

Project Title___________________________________________________________________________

Date
Name of Volunteer
Signature of Volunteer
Hours Rate** Total
Description of Work Performed




























































































** General Donated Labor will be valued at $12 per hour.

I hereby certify that the above donated services have been performed and that this claim is fair and correct.

Signature of Project Manager______________________________________________________
Date _________________ Page ___ of ___

* Federal regulations 43 CFR 12.64(c) related to matching or cost sharing states: Unpaid services provided to a grantee or subgrantee by individuals will be valued at rates
consistent with those ordinarily paid for similar work in the grantees or subgrantees organization. If the grantee or subgrantee does not have employees performing similar work,
the rates will be consistent with those ordinarily paid by other employers for similar work in the same labor market. In either case, a reasonable amount for fringe benefits may be
included in the valuation.
Donated
Supplies
Match
Summary











WDNR



















Cost Share Recipient_________________________________________ Grant Project #____________

Project Title___________________________________________________________________________


Date
Name of Donating Party Signature of Donating Party
Value
Relation to Project Scope

































































































I hereby certify that the above donated services have been performed and that this claim is fair and correct.

Signature of Project Manager______________________________________________________
Date _________________ Page ___ of ___

* Federal regulations 43 CFR 12.64(d)(1) related to donated supplies and materials states: If a third party donates supplies, the contribution will be valued at the market value of the
supplies at the time of donation. Donated
Equipment
Match
Summary











WDNR



















Cost Share Recipient_________________________________________ Grant Project #____________

Project Title___________________________________________________________________________

Date
Name of Operator (Equipment) Type of Equipment Used
Description of Work Performed
Hours Rate Total






























































































































I hereby certify that the above donated services have been performed and that this claim is fair and correct.

Signature of Project Manager______________________________________________________
Date _________________ Page ___ of ___

* Federal regulations 43 CFR 12.64(d)(2) related to donated equipment or space states: If a third party donates the use of equipment or space in a building but retains title, the
contribution will be valued at the fair rental rate of the equipment or space