Jan. 2002)

STATE OF TEXAS

COUNTY OF BEXAR

CITY OF SAN ANTONIO


CONTRACT FOR

BRANCH LIBRARY (MYSTIC PARK) FIRE STATION NO. 49 (NORTHWEST)
MYSTIC PARK STREET (STREET AND DRAINAGE IMPROVEMENTS)


SECTION 1

This Agreement made and entered into in San Antonio, Bexar County, Texas, between the City of San Antonio, a Municipal
Corporation in the State of Texas, hereinafter termed City and


ALAMO ARCHITECTS
108 King William
San Antonio, Texas 78204


Architect (s) duly licensed, and practicing under the laws of the State of Texas, hereinafter termed Consultant, said Agreement being
executed by the City pursuant to the City Charter, Ordinances, and Resolutions of the City Council, and by said Consultant for
architectural services hereinafter set forth in connection with the above designated Project for the City of San Antonio.

I. The Consultant shall not commence work on this proposed Project until being thoroughly briefed on the scope of the project and
has been notified in writing to proceed. The scope of the project and the Consultants services required shall be reduced by the
Consultant to a written summary of the scope meeting and included as a product of this Agreement. Should the scope
subsequently change, either the Consultant or the City may request a review of the anticipated services, with an appropriate
adjustment in fees.

The Consultant, in consideration for the compensation herein provided, shall render the following professional services
necessary for the development of the Project to substantial completion, including plans and specifications, construction services
and any special and general conditions and instructions to bidders as acceptable to the Director of Public Works, or his duly
authorized representative, hereinafter termed Director, subject to other provisions of this Agreement.

The Consultant shall be represented by a registered professional architect licensed to practice in the State of Texas at meetings
of any official nature concerning the Project, including but not limited to scope meetings, review meetings, pre-bid meetings,
and pre-construction meetings.

All completed documents submitted for final approval or issuance of a permit shall bear the seal with signature and date
adjacent thereto of a registered professional architect.
PROFESSIONAL SERVICES CONTRACT - ARCHITECTURAL SERVICES PAGE 2 OF 14


II. The Consultant shall perform his obligations under this Contract in four (4) Phases, namely, (A) the Schematic Design Phase,
(B) the Design Development Phase, (C) the Construction Documents Phase, and (D) the Construction Phase.



A. Schematic Design Phase


The Consultant shall:

1. Review the scope of work furnished by the City to ascertain the requirements of the Project and shall review the
understanding of such requirements with the City . All field surveys (topography) necessary for the completion of the
Plans and Specifications will be furnished by the City to the Consultant.

2. Provide a preliminary evaluation of the program and the Project budget requirements, each in terms of the other,
subject to the limitations such as inflation, competitive market prices, negotiations, etc.



3.
Review with the Director alternative approaches to design and construction of the Project.

4. Coordinate the proposed Project with all utility companies that may effect this Project and request the most current
available records showing the location of utilities. Consultant shall identify particular problems and conflicts arising
from existing utilities which affect the Project and shall make recommendations with respect thereto. The Consultant
shall document the status of each utility effecting the Project with a Memorandum of Record to be submitted with the
Schematic Design Phase documents. The City will assist the Consultant in obtaining data and services requested of the
utility companies by the Consultant after diligent effort has been made by the Consultant to no avail. The Consultant
shall coordinate with the following utility companies:






City Public Service Board (Gas and Electric)





San Antonio Water System
Bexar
Metropolitan
Water
District





Edwards Aquifer Authority





Paragon Cable System
Southwestern
Bell
Telephone
Company





Other utility companies which may be effected

Detailed measurements and surveys for exploration of utilities, if required, will be an additional service as provided
in Appendix A.

5. Prepare for approval by the Director based on mutually agreed upon program and Project budget requirements,
Schematic Design documents consisting of drawings and other documents illustrating the scale and relationship of the
Project alternatives.








6.
Submit to the Director a Statement of Probable Construction Cost based on current area, volume or other unit costs.

7. Furnish the Director with three (3) copies of the Schematic Design Phase documents. Upon review of said documents,
the Director will furnish to the Consultant, in writing, authority to proceed with the Design Development Phase on the
alternatives selected from the Schematic Design Phase.



8.
Plan and coordinate foundation investigations, soil borings, and other tests required for the design of the Project.


B. Design Development Phase The Consultant shall:

1. Prepare for approval by the Director based on the approved Schematic Design documents and any adjustments
authorized by the City in the program or Project budget, Design Development documents consisting of drawings and
other documents to fix and describe the size and character of the entire Project as to architectural, structural,
mechanical and electrical systems, materials and such other elements as may be appropriate. Prepare and provide a
Statement of Probable Construction Cost based on unit costs.






2.
Attend three (3) citizens meetings and as deemed necessary meet with City officials.


PROFESSIONAL SERVICES CONTRACT - ARCHITECTURAL SERVICES PAGE 3 OF 14


3. Furnish the City Architect with three (3) copies of the Design Development documents. One (1) copy will be
distributed to the Administrative Department responsible for the Project and two (2) copies will be retained by the City
Architect of which one red lined set will be returned to the Consultant. Upon review and approval of said documents,
the Director will furnish to the Consultant, in writing, authority to proceed with the Construction Documents Phase.


C. Construction Documents Phase The Consultant shall:

1. Furnish when necessary all data required by the City for the development of any applications or supporting documents
for State or Federal Government permits, grants or planning advances, provided that such data shall not extend beyond
that actually developed in the performance of other provisions of this contract.



2.
Attend not more than three (3) citizens meetings and as deemed necessary meet with City officials.

3. Prepare detailed contract drawings and specifications, after authorization has been received from the Director to
proceed with the Construction Documents Phase. These designs shall combine in all respects the applications of sound
architectural principles with a high degree of economy.




a.
Detailed specifications shall be developed as applicable, to the particular project.

b. A specimen copy of standard general provisions, instructions to bidders, and applicable prevailing wage rates
will be furnished to the Consultant by the Director for incorporation in the specifications of the proposed Project.

4. Prior to the actual printing of the final Construction Documents (plans, specifications and proposals) one (1) advance
copy shall be submitted to the City Architect. Upon review and approval of said documents, the Consultant shall
provide and submit same to the following:

a.
City
Architects
Office





1 set of Plans and Specifications for City Architect




1 set of Plans and Specifications for Building Maintenance




1 set of Plans and Specifications for each utility




1 set of Plans and Specifications for Department Director

b.
Building
and
Inspections
Department




2 sets of Plans and Specifications




c.
Plans and Records, Engineering Division, Public Works Department




9 sets of Plans and Specifications




d.
State Department of Licensing & Regulation




Architectural Barriers, Program Manager, E. O. Thompson




State Office Building, P. O. Box 12157
Austin,
Texas
78711




1 set of Plans and Specifications for review of State Handicapped Requirements

5. Advise the Director of any adjustments to previous Statements of Probable Construction Cost indicated by changes in
requirements or general market conditions.

6. Upon the direction of the City, issue Plans and Specifications for bidding purposes, receive and record plan deposits;
prepare, issue and deliver all addenda required to perfect the bid documents; maintain a record of issuance and receipt
of same; furnish to the City a st