plans.
There are currently two file formats available within the application, .tif (Tagged Image File Format),
and .pdf (Portable Document Format). All of the .tif image files were originally converted from
microfiche in 1999 and were placed on CD-ROM. Retrieving and viewing these images from CD
became a cumbersome task, so the bureau built an application that would be much easier to operate
and maintain.

The new AsBuilt application will only accept new entries into the database using the .pdf file format.
All consultants who are submitting the final set of plans to the Bureau of Aeronautics will need to do
so using the .pdf file format and follow the procedures below.


PROCEDURE

Bureau of Aeronautics
The Bureau of Aeronautics will provide timely and accurate information to the consultants on
technical advancements and changes in the AsBuilt submittal procedure. They are also responsible
for the integrity of the BOA FTP site.


Consultant
All sets of delivered plans to the Bureau of Aeronautics will be in the Adobe Acrobat .pdf format.
Each sheet within the set of plans will need to be written as a separate .pdf file. The Title Sheet
will need to be scanned by the consultant with the required signatures already on the
document before scanning; otherwise the set of plans will not be accepted.

Each set of plans requires an accompanying Microsoft Excel spreadsheet. The filename of this
spreadsheet will always need to be consultant.xls. Please setup your consultant.xls spreadsheet
with three columns. Column A will need to have the word ID in cell A1, column B will need the
word Description in B1, and column C will need the words File Name in cell C1. All of your file
names will need to be a numeric value starting with 100.pdf and continue until the end of your plan
set. According to the illustration below there would be 10 files total in this plan set (100.pdf
111.pdf).






Listed below are standard descriptions that will need to be used in the consultant.xls spreadsheet.
If none of the standard descriptions below match your sheet, please exercise common sense in
describing the sheet and be consistent throughout your projects. If you use a standard description
that is not on the list please notify the
Bureau of Aeronautics
and they will update the standard
description list.

Standard Descriptions
TITLE SHEET
FINAL CONTOURS
QUANTITIES DETAILS
AIRPORT LAYOUT SHEET
PLAN & PROFILE
CONSTRUCTION OPERATIONS
INTERSECTIONS
PHASING
CROSS SECTION (S)
BORINGS MARKING
EROSION CONTROL PLAN
JOINT LAYOUT
DRAINAGE PLAN
LIGHTING LAYOUT
TYPICAL SECTIONS
ELECTRICAL DETAILS
EXISTING CONTOURS
VAULT DETAILS


AIRPORT LAYOUT PLAN
ARCHITECTURAL
TERMINAL AREA
SITE PLAN
RUNWAY XX APPROACH
FOUNDATION
LAND INVENTORY

SECTIONS
PROPERTY PLAN
ELEVATIONS
LAND USE PLAN
STRUCTURAL
HVAC
PLUMBING

PLEASE MAKE SURE TO TYPE THE DESCRIPTION FIELD VALUES IN CAPITOL LETTERS.
IF THE SET OF PLANS DO NOT FOLLOW THIS FORMAT THEY WILL NOT BE ACCEPTED.

Each set of .pdf files and the finished consultant.xls spreadsheet can be submitted three ways.

1. They can be zipped and
emailed
to
joseph.rodefeld@dot.state.wi.us
please make sure
to include the project ID and name of airport in your email.

2. Sent on CD with the project ID and name of airport on the cover of the CD case to:

Joseph D. Rodefeld
Aeronautics Automation Specialist
4802 Sheboygan Ave, Room 701
PO Box 7914
Madison, WI 53707-7914

3. Posted on DOTs FTP server.

Make sure you have Enable Folder View for FTP Sites checked in your Advanced Internet
Options for Microsoft Internet Explorer.

If you choose to upload your files to DOTs FTP Server you will need to use the account below
to access the FTP site
ftp://boa_consult:proj0729@ftp.dot.state.wi.us/
. You can copy and
paste this link into your browser to gain access to the site.








Each consulting firm will have a directory they can write their files to. Please refer to the list below to
find which directory has been assigned to your firm.

Consultant Directory
BECHER-HOPPE ASSOCIATES, INC.:
becher_hoppe
ECKROSE/GREEN ASSOCIATES
eckrose_green
FOTH & VAN DYKE & ASSOCIATES, INC.
foth
CEDAR CORPORATION
cedar
COFFMAN ASSOCIATES
coffman
GRAEF ANHALT SCHLOEMER & ASSOCIATES, INC.
graef_anhalt
COOPER ENGINEERING
cooper
HOWARD, NEEDLES, TAMMEN & BERGENDOFF
howard_needles
DURRANT/ARCHITECTS durrant
MSA PROFESSIONAL SERVICES
msa
KL ENGINEERING, INC.
kl
MEAD & HUNT, INC.
mead_hunt
MILWAUKEE COUNTY
mke_county
NIELSEN, MADSEN & BARBER
nielsen_madsen
OMNNI ASSOCIATES
omnni
PERRY-CARRINGTON ENGINEERING CORP.
perry_carrington
RUST ENVIRONMENT & INFRASTRUCTURE, INC.
rust
RALPH BURKE & ASSOCIATES
ralph_burke
RICONDO & ASSOCIATES, INC.
ricondo
STS CONSULTANTS, LTD.
sts
SHORT, ELLIOTT & HENDRICKSON, INC.
short_elliott
TAMS CONSULTANTS, INC.
tams
VIJAY & ASSOCIATES, INC.
vijay

Once you have successfully uploaded your files to the FTP site please notify Joseph D.
Rodefeld at the Bureau of Aeronautics via
email
. Include the project ID, Airport Name, 3-
character identifier (ex. MSN), and location of the uploaded files within your message.

If you experience any difficulty using the FTP Server please contact Joseph D. Rodefeld at
608-266-1825, or you may send him an
email
and he will address any issues you may
encounter.