RY'S COUNTY GOVERNMENT
DEPARTMENT OF RECREATION,
PARKS & COMMUNITY SERVICES
Phillip D. Rollins, Director
Thomas F. McKay, President
Kenneth R. Dement, Commissioner
Lawrence D. Jarboe, Commissioner
Thomas A. Mattingly, Sr., Commissioner
Daniel H. Raley, Commissioner

7/11/2004 8:47:34 PM
Table of Contents
1.
INTRODUCTION ___________________________________________________1
2.
GENERAL INFORMATION __________________________________________2
2.1.
Concept ________________________________________________________2
2.2.
Site Layout _____________________________________________________2
2.3.
Schedule _______________________________________________________3
2.4.
Booking and Reservations _________________________________________3
3.
Park Rock Administration _____________________________________________4
3.1.
Director ________________________________________________________7
3.2.
Treasurer_______________________________________________________7
3.3.
Executive Producer ______________________________________________7
3.3.1. North Stage Producer ____________________________________________7
3.3.2. East Stage Producer _____________________________________________9
3.3.3. South Stage Producer ___________________________________________10
3.3.4. Pavilion Stage Producer _________________________________________11
3.4.
Executive Coordinator___________________________________________12
3.4.1. Market Place Coordinator ________________________________________13
3.4.2. Food Court Coordinator _________________________________________14
3.4.3. Community Coordinator _________________________________________15
3.4.4. Public Relations & Media Coordinator______________________________16
3.4.5. Patron Coordinator _____________________________________________16
3.4.6. Merchandise Coordinator ________________________________________18
3.4.7. First Aid Coordinator ___________________________________________19
3.4.8. Admissions Coordinator _________________________________________19
3.4.9. Artwork and Printing Coordinator _________________________________21
3.4.10. Street Team Coordinator _______________________________________22
3.4.11. Facilities Coordinator _________________________________________22
3.4.12. Web Coordinator _____________________________________________24
3.5.
R&P Manager__________________________________________________24
3.5.1. Water________________________________________________________24
3.5.2. Toilet Facilities ________________________________________________24
3.5.3. Trash ________________________________________________________24
3.5.4. Security ______________________________________________________24
4.
Safety and Precautions ______________________________________________25
4.1.
Weather & Disaster precautions___________________________________25
4.1.1. Sun _________________________________________________________25
4.1.2. Rain/hail _____________________________________________________25
4.1.3. Lightning_____________________________________________________25
4.1.4. Hurricane_____________________________________________________25
4.1.5. Tornado ______________________________________________________25
4.1.6. Snow, Freezing Temperatures, Earth Quake & Tidal wave ______________25
4.1.7. Evacuation Plans_______________________________________________25
4.2.
Hazards and Safety Precautions ___________________________________25
4.2.1. Electrocutions _________________________________________________25
4.2.2. Tripping______________________________________________________25

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4.2.3. Falling _______________________________________________________26
4.2.4. Crowd Injuries_________________________________________________26
4.2.5. Heat Exhaustion & Sun Stroke ____________________________________26
4.2.6. Body Ailments ________________________________________________26
4.2.7. Alcohol/Drugs/Weapons/Glass____________________________________26
4.2.8. Fire _________________________________________________________26
4.2.9. Fire Prevention ________________________________________________26
4.2.10. Restricted Areas______________________________________________26
4.2.11. Prohibited Items and Activities __________________________________26
4.2.12. Vehicle & Parking ____________________________________________27
4.2.13. Communication ______________________________________________27
5.
Execution Plan_____________________________________________________28
5.1.
Pre-Event______________________________________________________28
5.2.
Event _________________________________________________________31
5.3.
Post Event _____________________________________________________35
Appendix A _____________________________________________________________36
Site Map
_____________________________________________________________37
Market Place Vendor Sites
____________________________________________38
Market Place Vendor Sites
____________________________________________38
Community Center Group Sites
_______________________________________39
Stage Program North Stage
__________________________________________40
East Stage
___________________________________________________________40
South Stage
_________________________________________________________41
Pavilion Stage
_______________________________________________________41
Community Center Supporters
________________________________________42
Market Place Supporters
_____________________________________________43
Food Court Supporter
________________________________________________44
Entry Point (Gate) Schedule Saturday
_________________________________45
Budget
______________________________________________________________47
Sponsor Kit
_________________________________________________________48





1
1. INTRODUCTION

Park Rock Festival 2006 will be held on 2 & 3 Sept at the Chancellors Run Regional Park, St. Marys County MD.
The first Park Rock Fest was held in 2000 and in 2004 at the same location. The goal of the event is to bring
together the band members of Power Jam Music Alliance and the counties of St. Marys, Calvert and Charles to
share in an end of summer rock concert. The Power Jam Music Alliance is a group of rock bands that share their
music talent to better the community welfare. The plan is for four stages with 12 band performing concurrently
throughout the two days. Surrounding the stages will be three areas to have other groups and business of counties
share and participate in the event. There is a Food Court for vendors to satisfy the hunger and thirst of the attendees.
There is a Market Place where vendors may sell their merchandise to shoppers in the attendees. There is a
Community Area for civic, social, and religious organizations to share their group goals, ideas and services with the
attendees.

Consistent with PJMA events, this will be a drug free, alcohol free, and obscenity free event that can be attended by
all ages. This plan will address the planning, roles, responsibilities, security and safety so that all will have a great
time.

The PRF 2006 is sponsored by the St. Marys County Recreation, Parks and Community Services (RP&CS) and the
St. Marys County Commissioners. The PR&CS are part of the committee coordinating the use of the Chancellors
Run Regional Park and the overall fest event



2

2. GENERAL INFORMATION
2.1. Concept
Park Rock Fest 2006 marks the fourth time to hold the event. The first Park Rock Fest was held in 2000, and the
second in 2004 and third in 2005, all were held at Chancellors Run Regional Park on the weekend before Labor Day.
The 2005 event was a huge success. There was over 1000 participants, and significant community participation. For
2006, there will over 12 months of planning culminating in the event. The PRF 2006 will be organized and
produced by the Power Jam Music Alliance. The mission of the PJMA is consistent with the goal of the first fest,
which is to provide an opportunity for rock musicians to share their talent with the community and benefit the
community welfare. This years event will feature 4 stages with 14 bands performing on each stage for two days.
The goal for 2006 is to include a wide range of music styles from the origins of rock in the fifties to all styles of
music available today that has a rock influence. In addition, to the music stages there will be 3 other venues: Food
Court, Community Center and Market Place. Similar to the first event, it will be held on the weekend before Labor
Day. The 2004 event had such good response that in 2005 the event was expanded to two days: Saturday and
Sunday, and in 2006 we are adding a fourth stage. The gate will open at 9 AM with the first Band performance
starting at 10 AM. The bands set time is either 30 or 45 minutes with a 15 minute break for exchange of bands. The
14 slots result in the last performance ending at either 9:45 PM or 10:00 PM or 10:15 PM. The staggering of the
stages is being done gradually start and end the event, always have music on a stage and have a sequential closing of
the event.

The rest of this plan will detail the involvement of the PJMA volunteers, community participation and formalize the
process to minimize surprise and maximize understanding between all.
2.2. Site Layout
The event will be centered around the P&R brick building on the north end of the Chancellors Run Regional Park
and extend to the Hall of Fame in the center of t