e all clarifications and addendums.

It is the responsibility of the bidder/proposer to see that any bid/proposal submitted shall have
sufficient time to be received by the Purchasing Office prior to bid/proposal opening time.
Late bid/proposal will be returned to the bidder/proposer unopened. The receiving
time in the Purchasing Office will be the governing time for acceptability of bid/proposals.
Bid/proposals will not be accepted by telephone or facsimile machine. All bid/proposals must
bear original signatures and figures.



Ray Ambler
Purchasing Manager


CITY OF LOMPOC, PURCHASING DIVISION
1300 W. Laurel Ave., Lompoc, CA 93436, Phone: 805-875-8000, Fax: 805-735-7628
RFP 2453 Metal Recycling Page 2 of 24

SPECIFICATIONS

GENERAL INFORMATION

The City of Lompoc landfill, located at the South end of Avalon Road, receives approximately
1,500 tons of mixed metal goods annually from the local area. A metal recycling area is located
on an asphalt pad and is segregated into two (2) different classification areas: appliances and
miscellaneous scrap metals.

The public deposits these goods in these areas on the asphalt pad. Solid Waste Division staff is
responsible for removal and disposal of all `hazardous materials (e.g. oil, mercury, freon, etc.)
from goods that require special handling.

Successful offeror will provide RECYCLING AND DISPOSAL SERVICES FOR WHITE GOODS AND
SCRAP METAL for the initial period of up to three years. This agreement may be extended by
mutual agreement for a total of up to five years.

Market prices and operating costs change and a fair cost structure today may change
dramatically because of market metal prices, diesel prices, or other business costs in the next
several months. This solicitation tries to account for various market changes and establish a
contractual method for adjusting prices to re-establish fairness without having to re-solicit every
few months. See the example spreadsheet for recalculating the price of cost per ton. Your
response to this solicitation and the attached example contract would be executed and become
the agreement for such a program.

It should be noted that there are significant insurance and workmans compensations
requirements for the prevailing bidder.

Proposal Format Prepare your proposal and submit three Copies in the following format to
facilitate evaluation. Each numbered section should be separated from the next by a tabbed
divider.

1. Cover Letter and Introduction - Must include the name, address, and telephone number
of the company, and be signed by the person or persons authorized to represent the
firm.

2. A description of the proposed recycling method and requirements

3. Proposer Information Page.
4. Information required of bidder page

5. Proposed Market index and Cost Proposal Page
6. Bidder References
RFP 2453 Metal Recycling Page 3 of 24


7. Executed Contract
8. Completed Deviation Sheet

RECYCLING AND DISPOSALOF WHITE GOODS AND SCRAP METAL
The City of Lompoc seeks proposals/offers to provide recycling and disposal services for White
Goods and scrap metals to be removed from the City Landfill. We seek a cost proposal adjusted
by third party reported market prices for such recycled commodity metals from a market
published source such as American Metals Market or other acceptable publication.

The City invites proposals based on the following two service options:
1. Option one - Contractor provides baler, bales material on-site and pays the City
per ton.
2. Option two - Contractor provides and loads roll-offs, removes material offsite
and pays the City per ton.

You may propose on all or any of the options and the City will determine based on the criteria
listed herein the option that best meets the needs of the City.
SCOPE OF WORK


1) CITYS Responsibilities: City of Lompoc agrees:
a) To grant to the Company the right to locate and operate in said premises of City of
Lompoc Landfill herein described.
b) To provide a metal recycling area is located on an asphalt pad and segregated into two
(2) different classification areas: appliances and miscellaneous scrap metals.
c) To facilitate City employees or the public deposit of white goods and recyclable metals in
these areas on the asphalt pad.
d) To be responsible for removal and disposal of all hazardous materials such as oil and
Freon.
e) To give to Contractor title to all goods weighed and leaving the premises.
2) Contractor Responsibilities: Pursuant to this Contract, CONTRACTOR shall perform the
following services.
a) Contractor may dispose or resell the metals/materials through any channel, conditioned
only on the requirement that the material may not end in a landfill.
b) To enter upon said premises and to operate in all respects subject to an in accordance
RFP 2453 Metal Recycling Page 4 of 24

with the rules, regulations and supervision of the Purchasing And Materials Manager or
his designated representative.
c) Contractor shall remove all materials on a weekly basis; remove all metal products within
24 hours upon notification of pending severe storm activity and/or as directed by the Solid
Waste Superintendent or his/her designee. To remove all metal products within 24 hours
upon notification of pending severe storm activity; and/or as directed by the Solid Waste
Superintendent or his/her designee.
d) To not impair or hinder the public drop-off of goods during the recycling activities.
e) To be responsible for the prevention and clean-up spills/leaks of residual oils or fluids from
discarded metal products.
f) To maintain the metal recycling area neat and clean at all times to the satisfaction of the
Solid Waste Superintendent or his/her designee. Contractor guarantees that the landfill
ground will be clear of surplus scrap by 4:00 p.m. each workday.
g) To maintain a safe operation. Water suppression must be available during all cutting or
welding activities.
h) Contractor shall not scavenge metals from areas beyond the metal recycling area.
i) Contractor shall not have metals brought to solid waste facility.
j) To not request to use City equipment. Contractor shall be self sufficient with respect to a
loader.
k) Contractor shall not interact with the public. Comments or problems with the public shall
be immediately referred to the Solid Waste Superintendent or her/his designee.
l) Contractor shall utilize the Landfill scale and shall pay according to City provided weight
tickets. Payments shall be calculated utilizing Net Tons (i.e., 1 ton equals 2,000
pounds).
m) Contractor shall possess all licenses required by the State of California necessary for said
service.
n) Contractor shall equip and maintain all vehicles and equipment used under the contract in
accordance with all applicable State of California Vehicle Codes as well as the County and
City requirements contained in this proposal (i.e. insurance, qualified drivers, etc.).
o) Contractor shall ensure that all drivers are qualified and competent employees of his/her
company and are proficient in the use of all trucks and related equipment including, but
not limited to, the procedures necessary to perform service in a safe manner.
p) The hours of operation shall conform to regular business hours of the Landfill which
currently are: Monday thru Friday 7:30 a.m. to 4:00 p.m. and Weekends and Holidays
10:00 a.m. to 3:45 p.m. The Contractor will not be allowed access to the landfill except
RFP 2453 Metal Recycling Page 5 of 24

during these hours. This will be strictly enforced.
q) Contractor shall be solely responsible for conducting this operation in compliance with
Santa Barbara County Environmental Health Service. Any violation issued to the Landfill
for the operation of the Contractor shall be a direct violation of this contract.
r) Contractor shall provide services in conformance to the Option awarded and as specified
below. Contractor shall provide all labor and equipment necessary to perform the services
specified including loading, sorting, baling and clean-up activities.
s)
Contractor shall provide proof of all required State Safety Training for this operation.

t)
Contractor shall not interact with the public. Comments or problems with the public shall
be

immediately referred to the Solid Waste Superintendent or her/his designee.


Pick-up Site Contractor will pick up the scrap and/or remove it from site in conformance to
the option specifications and requirements. Pick up location:
City
of
Lompoc
Landfill
Avalon Road
Lompoc,
CA
93436

Roll-off Bins Contractor is required to provide the necessary amount of roll-off containers to
the landfill to accommodate the accumulation of surplus scrap. City may increase the number
of roll off bins required at the City or Contractor's request.

Payment to City
Contractor will deliver payment(s) to:

Solid
Waste
Superintendent

Solid Waste Division

1300 West Laurel Ave.

Lompoc, CA 93436

Payments will be made within
7
days of picking up surplus material.