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NCECA CLAY NATIONAL GENERAL SHIPPING INSTRUCTIONS NCECA CLAY NATIONAL GENERAL SHIPPING INSTRUCTIONS


PLEASE KEEP THIS SHEET FOR REFERENCE.

If you ship work to exhibitions on a regular basis, this will be like most shows. If this is the first
time you ship your work, please read and follow all instructions carefully. We want your piece to
arrive and return safely.

On the UPS website, you can access their guidelines for good packaging. If you follow their
instructions, and ours, you shouldnt have any problems. (Damage claims are an unbelievable
hassle, so please pack carefully.)

Packing Instructions and Inventory: Please include packing and unpacking instructions that
are easy to understand and follow. Also enclose an inventory sheet with your name, address,
phone number, title of piece and value

Packing material: Polystyrene peanuts (new or recycled) are lightweight and can be used for
filler, but they shift, so they are not good for holding things in place. Use them in combination
with other materials that will provide stability, e.g. egg cartons, styrofoam blocks and foam
rubber. Do NOT use real popcorn. Besides attracting rodents and insects, real popcorn falls apart
in shipping. Filling the box tightly with packing material and then filling it a little more is a
good rule of thumb.

Double boxing is REQUIRED of all pieces (and is also required by UPS). Use new (or like
new), strong, corrugated cardboard boxes.
The inside box: Wrap each piece in bubble wrap before placing in the inside box. Use a box
that is one two inches bigger in all directions than the object wrapped in bubble or foam
wrap. Fill the space around the wrapped piece with foam peanuts and other packing material.
The outer box: Put at least four inches of packing material tightly around the whole inner
box. (This is what saves it from punctures and damaged corners.) Your package should be
able to fall 20 feet without the contents breaking. Seal box with packaging tape on all
openings and on edges.

Shipping Labels: Put a label just inside the outer box, (include your return address) in case the
shipping label is lost or obscured. Cover the outer address label with clear tape. In the upper
left corner of the box, write: # of items enclosed _____. Writing the number of separate pieces
that are in the box, including lids, trays, et. al.., tells the unpackers how many pieces are inside.
Please put your return address on the box.

Choice of shipper: UPS is the most commonly used carrier. If you do not have access to UPS,
use US Postal Service, FedEx or similar. Do NOT send by bus. For very large pieces that must
be shipped via truck line, verify that the trucking company will deliver to the gallery address.
Truck lines insure shipments by the pound, so the insured value will be very low.
* Contents Description: When filling out the shipping bill, it is best to describe your piece by
function (teapot, vase, plate, sculpture)or to list it as pottery or ceramics. Do NOT list as
ART. If asked about contents, do NOT say it is one of a kind or art. Most shipping
companies will not insure artworks.

* Shipping Insurance: All work should be insured for its full value during transit. This amount
must match the dollar amount listed on your entry form. Some insurance companies will not pay
you the full amount, but you have to have that amount listed to get the same percentage as if it
were sold. To preserve your right to file an insurance claim, packages with visible severe
damage will not be accepted from the shipping agent by the gallery.

NCECA shall have no responsibility or liability in the event that your work is lost, stolen or
damaged. Claims should be submitted to the insured gallery or transit company for any such
loss, theft or damage.

* Return shipping: NCECA will pay return shipping costs up to $250, including insurance
when possible. Your work will be repacked in the same packing materials and by the same
method it was delivered unless you have specified otherwise. If you have special return
specifications, please state them on your packing instructions sheet. If appropriate packaging is
not supplied, the artist will be responsible for making arrangements for re-crating and return
shipping. NCECA will not fund the shipping of work that is sold from the exhibition.
Purchasers must make arrangements with the gallery for shipping or pick-up.

* Hand Delivery: Hand-delivered work must be delivered by appointment only. Contact the
gallery to make arrangements.

* Pick-up of pieces: Hand-delivered pieces must be picked up in person, also by appointment.
If you prefer to have the piece shipped back, it must be double boxed according to the shipping
instructions when it is hand delivered. Please do not attempt delivery or pick up without making
arrangements with the gallery first.

* Clay National Exhibition Catalog: Each artist will receive a catalog that may be claimed
during the conference at the NCECA table in the commercial exhibits area, or will be mailed to
you after the conference.






Thank you to Market House Craft Center, Ephrata, PA 17522, for help in compiling these instructions.