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Demonstration Program Gateway Monuments

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Guidelines for Gateway Monument Demonstration
Program
1/1/05


General
To further the Departments efforts to implement Directors Policy 22, Context Sensitive
Solutions, and address the needs of a city, county, or township, hereinafter referred to as a Local
Entity, the Department has initiated a voluntary pilot program, hereinafter referred to as
demonstration program, to consider Gateway Monument proposals submitted by Local Entities,
proposed to be constructed within the operational highway right-of-way.

Integration of the transportation system to reflect community values may be achieved through
enhancements that include Gateway Monuments. This demonstration program provides a method
for the Department to permit enhancement of existing or new transportation facilities by local
entities.

Participation in this demonstration program shall be at the sole discretion of each District
Director.

The District has the authority to require additional conditions above and beyond the established
guidelines of this demonstration program.

The duration of this demonstration program will be for a period of four years, from January 1,
2005 to December 31, 2008. The Department may discontinue this demonstration program at any
time prior to the termination date.

The Department will accept preliminary Gateway Monument proposals only during the first two
years of the demonstration program, until December 31, 2006. Proposals for the placement of
Gateway Monuments will not be accepted after December 31, 2006.

Each participating District shall submit a biannual status/summary report to the Headquarters,
Landscape Architecture Program (LAP), to document the status of all District Gateway
Monuments. The LAP shall compile and present an annual statewide summary/status report to
Headquarters, Division of Design, beginning January 1, 2006.

A Gateway Monument is defined as any freestanding structure or sign, non-integral or non-
required highway feature that will communicate the name of a city, county or township. A
Gateway Monument may include the officially adopted seal or slogan of the Local Entity
.

Gateway Monuments differ from Community Identification in that Community Identification is
defined as images or text that conveys information about a region, community or Local Entity
that may be integrated, painted or placed as an aesthetic treatment upon engineered highway
facilities. Refer to the Project Development Procedures Manual, Chapter 29 Landscape
Architecture, Section 8 Community Identification for specific information on Community
Identification.

Demonstration Program Gateway Monuments

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Gateway Monuments differ from Transportation Art in that Gateway Monuments may include
text and must be a freestanding structure or sign, not integral to a required highway facility.
Refer to the Project Development Procedures Manual, Chapter 29 Landscape Architecture,
Section 6 - Transportation Art" for specific information on Transportation Art.

Refer to the Encroachment Permits Manual Section 501.3F
(http://www.dot.ca.gov/hq/traffops/developserv/permits/pdf/manual/Chapter_5.pdf) for additional
information on Gateway Monuments.


Guidelines
Local Entities often desire new and existing transportation facilities to provide identification and
a favorable image of the communities in which they are located. The Department encourages and
promotes enrichment of the cultural and visual environment for transportation system users and
local communities by facilitating and coordinating the integration of Gateway Monuments within
the operational highway right-of-way, through the encroachment permit process.

Gateway Monuments are to be solely funded and maintained by a Local Entity. The Department
will collaborate with the responsible Local Entity supporting the proposed Gateway Monument.

Only one Gateway Monument installation will be allowed per State Highway or Interstate
approach (one in each direction) into a Local Entity contiguous to the highway. The Department
retains sole discretion for determining the location, appropriate size, content, colors, and other
elements of the Gateway Monument. The Department shall have responsibility for approval of
all Gateway Monuments on the State highway system, and in addition, the FHWA must approve
Gateway Monuments on the Interstate system.

The Local Entity shall first consider feasible alternatives in lieu of placement of a Gateway
Monument within the operational highway right-of-way. The alternatives shall include but are
not limited to the following:

1. Locate the proposed Gateway Monument outside of the operational highway
right-of-way.
2. Community Identification on existing or proposed-engineered highway features.
3. Aesthetic treatment for an existing or proposed transportation facility.
4. Utilization of existing or natural topographic features in the placement of the
Gateway Monument.

Gateway Monuments and Community Identification are discretionary features within the
transportation corridor. To avoid motorist distraction and visual clutter, a maximum of only one
Gateway Monument or Community Identifier visible from the traveled highway will be allowed
per State Highway or Interstate approach (one in each direction) into a Local Entity. Existing
Gateway Monument features located on private or public property and within 660 feet of the
State right-of-way will be considered to be the allowed feature and no additional Gateway
Monument will be approved.

Gateway Monuments shall be located well beyond the clear
recovery zone or otherwise placed such that there will be minimal likelihood of being struck by
an errant vehicle.

Demonstration Program Gateway Monuments

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Other improvements may be considered in conjunction with the Gateway Monument proposal.
Any improvements over and above what the Department would otherwise fund, install, construct,
maintain, etc., will be the responsibility of the Local Entity. The Department will collaborate
with the Local Entity for appropriateness of the Gateway Monument proposal in context with
existing, proposed, and future improvements.


Review/Approval Process
Gateway Monument submittals shall be reviewed for approval or denial with primary
considerations to safety (location), appropriateness, aesthetics, access for maintenance purposes,
and the message being communicated. Aesthetics in this context is for a proposed freestanding
Gateway Monument, and shall not be confused with aesthetic treatments incorporated into
engineered highway features (sound walls, retaining walls or other highway features).

The District Gateway Monument Coordinator shall be the single point of contact to qualify and
process all submittals. The Local Entity shall submit a preliminary Gateway Monument proposal
to the District Gateway Monument Coordinator. The District Gateway Monument Coordinator
will evaluate the preliminary proposal to determine if the scope of work is appropriate for the
corridor. Prior to circulation of the preliminary proposal, the District Gateway Monument
Coordinator may advise the Local Entity of any obvious constraints or concerns, or may solicit
additional documentation, exhibits, or request amendment of the proposed scope of work. Upon
receipt of a qualified preliminary proposal the District Gateway Monument Coordinator will
initiate a tracking document and circulate the proposal for review and comment to the Landscape
Architecture Program District Coordinator and District Transportation Art Coordinator, Design,
Traffic Operations, Environmental, Maintenance, Right of Way and other appropriate functional
units within the District.

The Landscape Architecture Program District Coordinator will forward the preliminary proposal
to the Headquarters Design Coordinator, and if work is proposed on an Interstate highway
facility, to the Headquarters, Division of Design, Office of Encroachment Exceptions, for
additional processing and FHWA review. The Headquarters Design Coordinator shall evaluate
and concur with the proposed location of the Gateway Monument prior to any further
consideration by the Department. The Landscape Architecture Program District Coordinator
shall evaluate and concur with the content of the proposed Gateway Monument and will
coordinate the review and comments from Headquarters.

The District Gateway Monument Coordinator will advise the Local Entity to incorporate
comments and to re-submit the proposal.

The District Gateway Monument Coordinator shall be the single point of contact to process final
Gateway Monument proposals from the Local Entity. The District Gateway Monument
Coordinator will evaluate the final proposal to verify that previous comments have been
incorporated into the submittal. The District Gateway Monument Coordinator will forward
qualified final submittals to the District Director for approval. This approval by the District
Director cannot be sub-delegated.

If approved