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National Fire Incident Reporting System System Administration Tool Users Guide


National Fire Incident Reporting
System


System Administration Tool
Users Guide


NFIRS 5.0 Software Version 5.4





Prepared for:
FEMA
Round Hill, VA 20142

Prepared by:
Verizon Federal, Inc.
P.O. Box 309
Round Hill, VA 20142

System
Administration
Tool

NFIRS
5.0
Users Guide
August 2007



2
TABLE OF CONTENTS

1.

INTRODUCTION ................................................................................................................................ 3

2.

STARTING THE NFIRS SYSTEM ADMINISTRATION TOOL.................................................. 6

2.1

C
REATING A
N
EW
G
ROUP
................................................................................................................ 8

2.2

M
OVING A
G
ROUP
........................................................................................................................... 9

2.3

T
HE
G
ROUP
D
ETAIL
F
IELDS
............................................................................................................ 9

2.3.1

Group ID ................................................................................................................................ 9

2.3.2

Parent Group ....................................................................................................................... 10

2.3.3

State...................................................................................................................................... 10

2.3.4

FDID .................................................................................................................................... 11

2.3.5

Description ........................................................................................................................... 11

3.

THE USER MAINTENANCE WINDOW ....................................................................................... 11

3.1

C
REATING
U
SERS
.......................................................................................................................... 12

3.2


A
DDING
U
SERS TO
G
ROUPS
.......................................................................................................... 12

3.2.1

User Login Buttons.............................................................................................................. 13

3.2.2

User Passwords and Password Management...................................................................... 13

3.2.3 Set Services Permissions........................................................................................................... 15

3.3

M
ODIFYING
U
SERS
........................................................................................................................ 18

3.4


M
OVING A
U
SER
.......................................................................................................................... 18

View Only Permissions........................................................................................................................ 18

3.5

D
ELETING A
U
SER
......................................................................................................................... 19

3.6


M
ISCELLANEOUS
C
OMPONENTS
................................................................................................... 19

4. THE RELEASE INCIDENTS WINDOW............................................................................................ 20

4.1

R
ELEASE
I
NCIDENTS
P
ERMISSIONS
..................................................................................................... 20

4.2


T
O
R
ELEASE AN
I
NCIDENT
: ........................................................................................................... 21

4.3


T
O
U
NRELEASE AN
I
NCIDENT
:....................................................................................................... 22

5. THE CODES WINDOW ....................................................................................................................... 23

5.1


C
REATING A
P
LUS
O
NE
C
ODE
....................................................................................................... 23

5.2

D
ELETING A
P
LUS
O
NE
C
ODE
............................................................................................................. 26

6. THE CHEMICALS WINDOW............................................................................................................. 26

7. THE SPECIAL STUDIES WINDOW .................................................................................................. 27

7.1


C
REATING A
S
PECIAL
S
TUDY AND ITS
C
ODES
............................................................................... 28

7.2


M
ODIFYING
C
ODES IN AN
E
XISTING
S
PECIAL
S
TUDY
.................................................................... 31

8. THE FIELD PERMS WINDOW .......................................................................................................... 34

8.1


C
HANGING A
F
IELD
'
S
S
ECURITY
L
EVEL
......................................................................................... 34

9. THE SYSTEM ADMINISTRATION TOOL RAPID START-UP GUIDE ...................................... 35

9.1

S
TARTING THE
S
YSTEM
A
DMINISTRATION
T
OOL
............................................................................. 35

9.2

T
O
C
REATE A
N
EW
G
ROUP
............................................................................................................... 35

9.3

T
O
V
IEW
U
SERS
............................................................................................................................ 35

9.4

T
O
V
IEW
A
LL
U
SERS IN THE
S
TATE
............................................................................................... 36

9.5

T
O
V
IEW
A
LL
I
NACTIVE
U
SERS IN THE
S
TATE OR
G
ROUP
............................................................. 36

9.6

T
O
A
CTIVATE A
U
SER
................................................................................................................... 36

9.7

T
O
C
REATE
A

P
LUS
O
NE
C
ODE
..................................................................................................... 37

9.8

T
O
C
REATE
A

S
PECIAL
S
TUDIES
................................................................................................... 37

10.

TROUBLESHOOTING................................................................................................................. 38
System
Administration
Tool

NFIRS
5.0
Users Guide
August 2007



3

1. Introduction


The System Administration Tool Guide provides comprehensive documentation to enable
State NFIRS Program Managers to efficiently use the NFIRS System Administration Tool.
The Guide is intended for new users as well as users familiar with the NFIRS system
administration tasks. For a Rapid Startup Guide that outlines only the key steps for
setting up groups and activating users, refer to Section 10 of this document.

The System Administration Tool is a Graphical User Interface (GUI) developed for the
administration of National Fire Incident Reporting System Database users and groups.
With this tool the administrator may add and modify groups and users in a graphical
environment.

State NFIRS Program Managers may assign system administration privileges to an
individual (s) registered in the NFIRS community to assist with user account and group
maintenance, if necessary.

System Administrators who access the System Administration Tool will be able to view
the Group Hierarchy at their level and below. The System Administrator will be able to
add, view, and modify groups and fire departments. Note: Groups can be modified but
not deleted.

System Administrators will be able to add, view, delete, and modify user information in
the User Maintenance Window. State NFIRS Program Managers may view all registered
users, view administrators within the state, set users permissions, reset passwords, view
user activity status (inactive or no activity within 60 days) and number of bad logins.

State Program Managers and their System Administrators will use the System Admin
Tool to assign necessary permissions to registered NFIRS 5.0 users who wish to access
the new NFIRS 5.0 web-based tools. Permission for the Bulk Import Utility and the new
web-based Summary Reports Output Tool can be assigned exclusively since they do not
require the use of the USFA NFIRS 5.0 software.


Capabilities with NFIRS 5.0 Version 5.4

The functions of the NFIRS 5.0 Version 5.4. are the same as offered in previous version
5.3.x. In addition to user account and group maintenance, the NFIRS 5.0 Version 5.4
System Administration Tool has thr