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EFFERSON Rev. 01-22-07
J
EFFERSON
C
OUNTY
P
URCHASING
D
EPARTMENT
Deborah Clark, Interim Purchasing Agent



1149 Pearl Street, Beaumont, TX 77701 409-835-8593 Fax 409-835-8456

LEGAL NOTICE
Advertisement for Invitation for Bids

March 19, 2007

Notice is hereby given that sealed bids will be accepted by the Jefferson County Purchasing
Division for IFB 07-224/DD, Fuel Truck for Southeast Texas Regional Airport. Specifications
for this project may be obtained from the website,
http://www.co.jefferson.tx.us
, or by calling
409-835-8593.

Bids are to be addressed to the Purchasing Agent with the bid number and name marked on the
outside of the envelope. Bidders shall forward an original and two (2) copies of their bid to the
address shown below. Late bids will be rejected as non-responsive. Bids will be publicly
opened and read aloud in the Jefferson County Commissioners Courtroom at the time and date
below. Bidders are invited to attend the sealed bid opening.

BID NAME:
Fuel Truck for Southeast Texas Regional Airport
BID NO:
IFB 07-224/DC
DUE DATE/TIME:
11:00
AM
, April 9, 2007
MAIL OR DELIVER TO: Jefferson County Purchasing Division

1149 Pearl Street, 1
st
Floor

Beaumont, Texas 77701

Any questions relating to these requirements should be directed to Donna Davis, Senior
Buyer, at 409-835-8593.

All interested firms are invited to submit a bid in accordance with the terms and conditions
stated in this bid.

R
ESPONDENTS ARE STRONGLY ENCOURAGED TO CAREFULLY READ THE ENTIRE INVITATION
.




Deborah Clark
Interim Purchasing Agent
Jefferson County, Texas

Publish: Beaumont Enterprise March 21 & 28, 2007

Port Arthur News March 21 & 28, 2007 IFB 07-224/DD Fuel Truck for Southeast Texas Regional Airport
Page 1 of 42
IFB

07-224/DD
F
UEL
T
RUCK FOR
S
OUTHEAST
T
EXAS
R
EGIONAL
A
IRPORT

B
IDS DUE
:

11:00
AM
,

A
PRIL
9,

2007

T
ABLE OF
C
ONTENTS



Page

Table of Contents.................................................................................................................... 1
Instructions to Bidders........................................................................................................... 2
General Conditions of Bidding and Terms of Contract....................................................... 5
Special Requirements/Instructions....................................................................................... 12
Minimum Specifications......................................................................................................... 15
Bid Submittal Checklist.......................................................................................................... 27
Offer and Acceptance Form................................................................................................... 28
Acceptance of Offer Form...................................................................................................... 29
Bid Form .................................................................................................................................. 30
Vendor References ................................................................................................................. 31
Signature Page........................................................................................................................ 32
Conflict of Interest Questionnaire ......................................................................................... 33
Good Faith Effort Determination Checklist .......................................................................... 35
Notice of Intent........................................................................................................................ 36
HUB Subcontracting Participation Declaration Form.......................................................... 37
Residence Certification/Tax Form......................................................................................... 41
Bid Affidavit............................................................................................................................. 42





IFB 07-224/DD Fuel Truck for Southeast Texas Regional Airport
Page 2 of 42
I
NSTRUCTIONS TO
B
IDDERS


1. Bid
Submission
Bids must be submitted in complete original form by mail or messenger to the following address:
Jefferson County Purchasing Division
1149 Pearl Street, First Floor
Beaumont, TX 77701
Bids will be accepted at the above address until the time and date specified herein, and immedi-
ately after will be publicly opened and read aloud.
All bids shall be tightly sealed in an opaque envelope and plainly marked with the Invitation for
Bid number, due date, and the bidders name and address.
Late bids will not be accepted and will be returned unopened to the bidder.
All bids submitted in response to this invitation shall become the property of Jefferson County and
will be a matter of public record available for review.
2. Preparation
of
Bids
The bid shall be legibly printed in ink or typed.
If a unit price or extension already entered is to be altered, it shall be crossed out and initialed in
ink by the bidder.
The bid shall be legally signed and shall include the complete address of the bidder.
Jefferson County is exempt from Federal and State Sales Taxes, and such taxes shall not be
included in bid prices.
3. Signatures
All bids, notifications, claims, and statements must be signed by an individual authorized to bind
the bidder. The individual signing certifies, under penalty of perjury, that he or she has the legal
authorization to bind the bidder.
4. Rejection
or
Withdrawal
Submission of additional terms, conditions or agreements with the bid document are grounds for
deeming a bid non-responsive and may result in bid rejection. Jefferson County reserves the
right to reject any and all bids and to waive any informalities and minor irregularities or defects in
bids. Bids may be withdrawn in person by a bidder or authorized representative, provided their
identity is made known and a receipt is signed for the bid, but only if the withdrawal is made prior
to the time set for receipt of bids. Bids are an irrevocable offer and may not be withdrawn within
90 days after opening date.
5. Award
The bid will be awarded to the responsible, responsive bidder(s) whose bid, conforming to the
solicitation, will be most advantageous to Jefferson County price and other factors considered.
Unless otherwise specified in this IFB, Jefferson County reserves the right to accept a bid in
whole or in part, and to award by item or by group, whichever is deemed to be in the best interest
of Jefferson County. Any bidder who is in default to Jefferson County at the time of submittal of
the bid shall have that bid rejected. Jefferson County reserves the right to clarify any contractual
terms with the concurrence of the Contractor; however, any substantial nonconformity in the offer,
as determined by Jefferson County, shall be deemed non-responsive and the offer rejected.
In evaluating bids, Jefferson County shall consider the qualifications of the bidders, and, where
applicable, operating costs, delivery time, maintenance requirements, performance data, and
guarantees of materials and equipment. In addition, Jefferson County may conduct such investi- IFB 07-224/DD Fuel Truck for Southeast Texas Regional Airport
Page 3 of 42
gation as it deems necessary to assist in the evaluation of a bid and to establish the responsibil-
ity, qualifications, and financial ability of the bidders to fulfill the contract.
Jefferson County reserves the right to award this contract on the basis of lowest and best bid in
accordance with the laws of the State of Texas, to waive any formality or irregularity, to make
awards to more than one offeror, and/or to reject any or all bids. In the event the lowest dollar
offeror meeting specifications is not a awarded a contract, Offeror may appear before the Com-
missioners Court and present evidence concerning Offeror responsibility after officially notifying
the Office of the Purchasing Agent of Offerors intent to appear.
6. Contract
A response to an IFB is an offer to contract with Jefferson County based upon the terms, condi-
tions, and specifications contained in the IFB. Bids do not become contracts unless and until they
are executed by Jefferson County, eliminating a formal signing of a separate contract. For that
reason, all of the terms and conditions of the contract are contained in the IFB, unless any of the
terms and conditions is modified by an IFB Amendment, a Contract Amendment, or by mutually
agreed terms and conditions in the contract documents.
7.
Waiver of Subrogation
Bidder and bidders insurance carrier waive any and all rights whatsoever with regard to subroga-
tion against Jefferson County as an indirect party to any suit arising out of personal or property
damages resulting from bidders performance under this agreement.
8. Fiscal
Funding
A multi-year contract (if requested by the specifications) continuing as a result of an extension
option, must include fiscal funding out. If, for any reason, funds are not appropriated to continue
the contract, said contract shall become null and void.
9. Bid
Results
Bid re