">All additional compensation
for faculty and professional staff is processed using the Additional
Compensation Form. Trustee Policy T01-012 governs additional compensation
for faculty while Trustee Policy T94-023 governs additional compensation
for professional staff. Instructions for completing the additional compensation
form are as follows:

Employee Name:  Enter the employees name as follows: Last, First MI. (e.g., Doe,
Jane E.).

Employee ID:  Enter the employees 8-digit employee ID,
not the employees social security number.

Empl Rec #:  Enter the employees Empl Rec #. If employees
hold more than one position or job, or work in multiple departments,
they will have multiple Employment Record Numbers that correspond to
each.

Funding Department:  Enter official name of the department
funding the additional compensation.

Funding Department ID:  Enter the funding department ID.
The Department ID can be found on the Department ID Appendix or on the
Legacy Account Lookup web site noted below. When pulling up a department
account, the first seven characters of the 10-character Department ID
for the Chartfield is the HR Department ID.

Home Department (if different from above):  Enter official
name of the employees home department only if it is different from
the funding department.

Home Department ID (if different from above):  Enter the
home department ID only if it is different from the funding department.

Section A Additional Compensation Limits and Payment

Indicate the employees
classification, and complete the information in that section only.

If the employee is a faculty member who holds an academic year appointment,
a calendar appointment or faculty administrator appointment:


Facult</span><span
class="Normal--Char" style=" font-weight: bold;">y:  Insert
an X in the Faculty box.


FTE Annual
Salary:  Enter the faculty members full-time annual salary.


Total Limit: 
Enter the faculty members total limit that can be earned in the current
calendar year. Total limit equals the current annual salary multiplied
by the percent limit, which is 33 percent.


If the employee is a professional staff member:


Professional
Staff:  Insert an X in the Professional Staff box.


FTE Annual
Salary:  Enter the professional staff members full-time
annual salary.


Total Limit: 
Enter the professional staff members total limit that can be earned
in the current calendar year. Total limit equals the current annual
salary multiplied by the percent limit, which is 12 percent.


Effective Date: 
Enter the date on which the additional compensation is to begin. All
additional compensation MUST begin on the first Sunday of a bi-weekly pay period. For
situations in which the start of an additional compensation period would
not coincide with the first Sunday of a pay period (e.g., start of a
semester, academic term or grant period), use the first Sunday of the
bi-weekly pay period following the effective date and extend the additional
compensation period by the necessary number of weeks until work is paid
out.
End Date:  Enter the date on which the additional compensation
is to end. All additional compensation MUST end on a Saturday. For dates in which the end of an additional
compensation period would not coincide with a Saturday (e.g., end of
a grant period), use the Saturday that immediately precedes that end
date.


Bi-Weekly Rate: 
Enter the bi-weekly rate at which the total amount in additional compensation
is to be earned.


Pay Periods: 
Enter the number of pay periods over which the additional compensation
is to be paid. Pay periods can be whole pay periods (two weeks) or half
pay periods (one week). For example, 1.5 pay periods = 3 weeks.


Total Amount: 
Enter the total amount to be earned in additional compensation for this
particular request. Total amount equals the bi-weekly rate multiplied
by the number of pay periods during which the additional compensation
is to be paid.


Description
of Services:  Enter a description of the services being
provided and why activity is justified for compensation beyond normally
assigned duties.

Section B Funding

HR Account
Code/Chartfields:  Use your departmental list of HR Account
Codes and Chartfields, or the Legacy Account Lookup web site noted below,
to find and enter your HR Account Code and Chartfield.


Principal Investigator
(if applic</span><span class="Normal--Char" style=" font-weight: bold;
">able):  Have the principal investigator sign and date
the additional compensation form here if applicable.

Section C Other Additional Compensation Scheduled During This Calendar
Year

Identify all other additional
compensation previously earned during this calendar year.

Effective Date: 
Enter the date on which the additional compensation began.


End Date: 
Enter the date on which the additional compensation ended.


Bi-Weekly Rate: 
Enter the bi-weekly rate at which the total amount in additional compensation
was earned.


Total: 
Enter the total amount in additional compensation earned.

Section D Performance of Duties

For faculty on calendar
appointments, faculty administrators and professional staff, indicate
if the additional duties will be performed outside normally scheduled
working hours by inserting an X in the appropriate box. If not, indicate
if the employee shall granted the use of vacation time, personal time
or leave without pay while performing these duties by inserting an X
in the appropriate box. Additional compensation will not be approved
absence completion of this section for faculty on calendar appointments,
faculty administrators and professional staff.

Contact Information:  Enter the Contact Person, Phone
Number and E-mail address. This will give HR an individual to contact
if there are questions concerning the additional compensation form.

Contact Person: 
Enter the contact person.


Phone Number: 
Enter the contact persons phone number.


E-mail: 
Enter the contact persons e-mail.

Section E Approvals

Have all the appropriate
designees sign and date the form to grant approval.

Funding Dept Head/Director/Chair:  Have the funding department
head, director or chair sign and date the form.

Home Dept Head/Director/Chair (if different from above): 
If different from the funding department head, director or chair, have
the home department head, director or chair sign and date the form.

Dean:  Have the Dean sign and date the form, if applicable.

Vice Chancellor/Provost:  Have the Vice Chancellor and/or
Provost sign and date the form, if applicable.

The completed Additional
Compensation Form must be submitted to Human Resources not less than
10 days prior to the start of such services.

New Financial Account Numbers Legacy Account Lookup

The HR/e*mpac System
and Finance/e*mpac System will be using a new numbering sch