ENCLAVE,
DEHRADUN 248001
TENDER DOCUMENT
FOR
Construction of 33 KV Bays at 220/132/33 KV Substation,
Pantnagar & Hardwar on turnkey basis.

TENDER DOCUMENT No. PTCUL/SS-02/2007-08

Power Transmission Corporation of Uttarakhand Ltd.
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INDEX
Sr. No.
Document
Document
Code
Page No.
1.
Tender Notice
3
2.
Instructions to Tenderers
ITB
4 19
3.
General Conditions of Contract
GCC
20 39
4.
Erection Conditions of Contract
ECC
40 49
5.
Special Conditions of Contract with
Declaration Form
SCC/DF
50 61
6.
Project Data
PD
62
7.
Technical & Erection Document
T& E D
63 102
8.
Blank Proforma for Guarantee Technical
Particulars
GTP
103 116
9.
General Schedules including Price Schedule
GS/BF/PS
117 149
10.
Form of Earnest Money, Performance
Guarantee & Agreement
EM/PG
150 154 Power Transmission Corporation of Uttarakhand Ltd.
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TENDER NOTICE
POWER TRANSMISSION CORPORATION OF UTTARAKHAND LTD.
7 B, STREET NO. 1, VASANT VIHAR ENCLAVE,
DEHRADUN 248001
Tender for construction of 33 KV Bays at 220/132/33 KV Substation, Pantnagar & Hardwar on
turnkey basis against tender document No. PTCUL/SS 02/2007 08
DOWNLOADED BY: M/s / Shri ________________________________________________
__________________________________________________________________________
Sr. No.
DESCRIPTION

WORKS DETAILS
1.
Tender Document No.
PTCUL/SS 02/2007 08
2.
Name of Work
Construction of 33 KV Bays at 220/132/33
KV Substation, Pantnagar & Hardwar on
turnkey basis
3.
Route Km (Details of Substation in
Voltage/MVA etc.)
NA
4.
EMD
Rs. 1.5 Lacs
5.
Time Limit
6 Months
6.
Starting date of downloading of Bid
documents
27.03.08
7.
Date of Pre Bid Conference
16.04.08 at 11:00 Hrs
8.
Last Date of submission of Bid
25.04.08 upto 15: 00 hrs
9.
Date and Time of Opening of Part I
(Technical Bid) of tender
25.04.08 at 15:30 hrs
10.
Price of Tender Document
Rs.11,250
Rs. {10,000 + 1,250(T.T)}
11.
Type of Tender
Domestic Competitive Bidding

DY. GENERAL MANAGER (C&P-II)










PTCUL

Seal & Signature of Bidder
Note:
The Tender document shall only be downloaded from PTCUL website
www.ptcul.org
Power Transmission Corporation of Uttarakhand Ltd.
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SECTION II ITB - PART 1

INSTRUCTIONS TO BIDDERS

A.
INTRODUCTION
1.0 General Particulars

1.1
The Power Transmission Corporation of Uttarakhand Ltd. (PTCUL), Dehradun
hereinafter called PTCUL/OWNER (the term would include PTCUL) ) for construction
of 33 KV Bays at 220/132/33 KV Substation, Pantnagar & Hardwar on turnkey basis
against tender document No. PTCUL/SS 02/2007 08 detailed in the accompanying
document in accordance with Terms and Conditions herein. The bids shall be prepared
and furnished as per these Instructions.
2.0
Qualification Requirements of Bidders

2.1
To be qualified for award, the bidder shall provide following satisfactory evidence to the
Owner of his capability and adequacy of resources:
a) He is a qualified manufacturer/contractor who regularly manufactures/executes
projects involving the equipments of the type specified and has adequate technical
knowledge and practical experience (the Bidder shall submit documents defining
legal status, registration and principal place of business; written power of attorney of
the signatory of the bid to commit the bidder, performance record as
manufacturer/contractor for supply and installation of materials and equipments
similar nature even the last five years and details of works on hand in the past five
years & contracts on hand.
b) He has adequate financial capability and stability to meet the financial obligations
arising out of the scope of works (the Bidder shall submit minimum five years of their
Profit & Loss Account and Balance sheet).
c) He has adequate field services organization to provide necessary filed installation
and
management
services
required
to
install,
test
and
commission
equipments/materials as required, in these documents and documents.
d) He has established organization and quality assurance programs to achieve the
levels of performance and reliability during manufacturing and installation activities
(The Bidder has to furnish details of key personnel in the organization, quality
assurance plans & procedures and wherever applicable sources of supply for all
equipments & materials bought out supported by documents supporting their
technical capability).
e) In addition, the Qualifying Requirements if any, in the Special Conditions of
Contracts shall also be applicable.
2.2
Joint Venture Firms

(a) In case a bid is submitted by a Joint Venture (JV) the partners of Joint Venture should
collectively meet all above Qualifying Requirements.
(b) Incase of Joint Venture, the following conditions shall also apply :
(c) One of the partners shall be nominated as lead Partner, and this authorization shall
be evidenced by submitting a Power of Attorney signed by legally authorized
signatories of both the partners. Power Transmission Corporation of Uttarakhand Ltd.
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(d) The Lead Partner shall be authorized to incur liabilities and receive instructions for
and on behalf of any partners of the Joint Venture, and the entire execution of the
Contract, including payment, shall be done exclusively with the Lead PARTNER
(e) All partners of the Joint Venture shall be liable jointly and severally for the execution
of the Contract in accordance with the contract terms , and a statement to this effect
shall be included in the authorization mentioned under (ii) above as well as in the Bid
Form and in the Contract Form( in case of a successful Bid )
(f) Agreement entered into by the joint venture partners shall be submitted with the bid
and will remain in force during the tenancy of contract and Guarantee Period
thereafter.
2.3
The above cited requirements are only indicative. The owner reserves the right to
requisition any other relevant information and also reserves the right to reject the Bid
proposal of any Bidder, if in the Owners opinion the Qualification data is incomplete and
Bidder is not qualified to perform the Contract satisfactorily.
3.0
Bidding Costs

All costs/expenses in the preparation and submission of the Bid (including any post Bid
discussions/presentations) shall be fully borne by the Bidder. Owner will not be
responsible/liable for these costs irrespective of the course and conclusion of this
Bidding.
B.
BID DOCUMENTS

4.0 Details of Documents

4.1
The following Bid documents apart from Invitation to Bid detail the material and
equipment documents/characteristics, the bidding procedures and the terms & conditions
of contract:
a. Instructions to Bidders (ITB Part I)
b. General Conditions of Contract (GCC Part I)
c. Erection Conditions of Contract (ECC Part I)
d. Special Conditions of Contract (SCC Part I)
e. Technical Documents (TSP Part II)
f. Technical Data Sheets (TDS Part II)
g. Bid Form and Price Schedules (BF/PS Part III)
5.0 Knowing the Bid Documents

5.1
Every intending Bidder is to examine and understand all instruction, forms, terms,
conditions and documents in the Bid Documents and fully know himself all the conditions
and contents therein, which may in any manner, affect the scope & content of work and
the costs thereof. Submission of a Bid not substantially responsive to the Bid Document
in all respects and/or failure to furnish all information required by the Bid Document may
entail rejection of the Bid at the Bidders risk. Power Transmission Corporation of Uttarakhand Ltd.
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6.0
Clarifications on Bid Documents

6.1
In case an intending Bidder finds any discrepancy or omission in the documents and
documents or is in doubt as to the true meaning of any part, he shall make a request, in
writing not later than fifteen (15) days of the date of Bid Documents, to the owner in
triplicate. The owner will issue explanations, interpretations and clarifications as deemed
fit
in
writing
as
a
response
to
this
request.
On
receipt
of
such
interpretations/clarifications, the Bidder may submit his Bid within the date and time
stipulated in the Bid invitation. All such explanations, interpretations and clarifications
from the Owner shall be deemed as part of Bid Documents and shall invariably
accompany the Bidders proposal.
6.2
Any verbal/telephonic clarifications and information given by the Owner or his
employee(s) or his representative(s) will not anyway be binding on the Owner.
7.0
Amendment of Bidding Document

7.1
At any time prior to the deadline for submission of Bids the Owner may, for any reasons,
whether at his own initiative or in response to a clarification requested by the intending
Bidder, modify the Bidding Document with amendments(s).
7.2
The amendment will be notified in writing of Fax to all intending Bidders who have
received the Bidding Document at the address contained in the letter of request for issue
of bidding document from the Bidders. Owner will bear no responsibility or liability arising
out of non receipt of the same in time or otherwise.
7.3
In order to afford prospective bidders reasonable time in which to take the amendment
into account in preparing their bids, the Owner may, at his discretion, extend the deadline
for the submission of bids.
7.4
Such amendments, clarifications etc. shall be binding on bidders and will be given due
consideration by the Bidders while they submit their