One Technology Court, Montgomery, AL 36116 Telephone: 334-242-4158

One Technology Court, Montgomery, AL 36116
Telephone: 334-242-4158

Ed Castile









Don Carson
Director








Business Manager


Bid Invitation 836
Band Saw


Bid Opening Date: December 19, 2007
Bid Opening Time: 1:30 PM


Submit bid proposal to:

AIDT Bid Number 836








Attention: Janet D-Goodwin








One Technology Court








Montgomery, Alabama 36116

Table of Contents

GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS............................................................. 2
NONRESIDENT BIDDER INFORMATION ................................................................................................ 4
VENDOR CERTIFICATION BY ALABAMA DEPARTMENT OF REVENUE ....................................... 4
ACKNOWLEDGEMENT OF RECEIPT FORM REQUESTS FOR BID ................................................... 5
SPECIFICATIONS ......................................................................................................................................... 6
QUALIFICATION STATEMENT................................................................................................................. 7
STATE BOARD POLICY DISCLOSURE STATEMENT ........................................................................ 8
VENDOR DISCLOSURE STATEMENT INFORMATION AND INSTRUCTIONS ................................. 9
VENDOR DISCLOSURE STATEMENT .................................................................................................... 10



2
GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS

1. All bids shall be sealed when received (The Code of Alabama 1975 , Section 41-16-54)
Bids delivered by the vendor, United States Postal Service, Federal Express, UPS or other
delivery service must have the bid number indicated on the envelope. It is the
responsibility of the vendor to have the bid proposal delivered to the correct addressee and
location.
2. Bids must be received prior to bid opening date and time. Late bids will not be considered.
3. All information shall be entered in ink, typewritten or computer generated in the
appropriate space on the forms. An authorized company representative must sign bid in
ink.
4. Prices submitted on the bid must remain effective for a period of thirty (30) days for
complete bid evaluation.
5. AIDT reserves the right to reject any or all bids, or any part thereof, and to waive any
technicality in the bidding in the best interest of the Institute. Bids will be awarded in the
best interest of AIDT.
6. This proposal is to be made without connections with any other person, company, or
parties making a bid or proposal and is to be in all respects fair and in good faith, without
collusion or fraud.
7. Bid prices are not to include tax. Tax exemption certificate furnished upon request.
8. Quote F.O.B. delivered to sites listed in specifications. The successful bidder must assume
all liability/responsibility for damage in transit.
9. AIDT terms and conditions and the laws of the State of Alabama shall govern any contract
resulting from this bid.
10. The responsibility of determining the acceptability of any products offered rests solely with
AIDT.
11. Successful bidder will be required to submit a copy of General Liability (umbrella)
insurance. The copy must show amount limits for automobile, workmens compensation,
etc. (applicable for the delivery of materials, supplies, etc.)
12. Bidder shall, at its sole expense, procure and keep in effect all necessary permits and
licenses required for its performance of the requested work or service.
13. Successful bidder must provide a copy of current state, county or city business license,
general contractors license or applicable license as required by law.
14. It is the responsibility of the bidder to inspect the facilities (grounds, road access, and
buildings) for delivery method, installation and/or set-up of materials, supplies and/or
equipment. Failure to inspect the facilities will not relieve the bidder of responsibility to
provide for delivery F.O.B. or additional costs associated with delivery, installation and set
up as requested in the bid.
15. Successful vendor will be required to complete a Disclosure Statement as required by Act
2001-95. Act 2001-955 requires the disclosure statement to be completed and filed with all
proposals, bids, contracts, or grant proposals to the State of Alabama in excess of $5,000.
The Vendor Disclosure Statement is included in the bid proposal and can also be found on

3
AIDTs website: http://aidt.edu/bids/index.html
16. All bids must be notarized.
17. Bidders desiring further information or interpretation of plans or specifications must make
requests in writing to AIDT, Attn.: Janet D-Goodwin, One Technology Court,
Montgomery, Alabama 36117, at least seven (7) days prior to bid opening. Answers to
such requests will be given to all recorded bidders, in addendum form, which will be
included as part of the contract documents.
18. The Code of Alabama 1975, Alabama Competitive Bid Law, Article 3, Section 41-16-60
states: All bidders shall furnish a bid bond on any contract exceeding $10,000.00 If the
bid proposal exceeds $10,000.00 the bidder must submit with the bid proposal a cashiers
check, irrevocable letter of credit or bid bond executed by a surety company in the amount
of 5% of the total bid proposal. Bid security must be made payable to AIDT.
19. References in the specifications to name brands, catalog numbers, etc are for
identification purposes only and in no way are intended to eliminate or discourage the
offering of substitute items which exceed or equal the specifications.
20. When brand name or catalog number is not stated by the bidder, it is understood the
offer exactly as specified. If bidding a substitute item (s) bidder must submit
specifications for the item (s) with their bid.

21. AWARD METHOD: Item(s) in this bid will be awarded to the lowest responsible
bidder.


4

NONRESIDENT BIDDER INFORMATION

Act Number 2001-637 of the Alabama Legislature, and is codified as Code of Alabama, Section
39-3-5, provides as follows:

§ 39-3-5. Preference to resident contractors in letting of certain public contracts required;
reciprocity.


(a) In the letting of public contracts in which any state, county or municipal funds are
utilized, except those contracts funded in whole or in part with funds received from federal agency,
preference shall be given to resident contractors, and a nonresident bidder domiciled in a state
having laws granting preference to local contractors shall be awarded Alabama public contracts
only on the same basis as the nonresident bidders state awards contracts to Alabama contractors
bidding under similar circumstances; and resident contractors in Alabama, as defined in Section
39-2-12, be they corporate, individuals, or partnerships, are to be granted preference over
nonresidents in awarding of contracts in the same manner and to the same extent as provided by
the laws of the state domicile of the nonresident.



(b) Nonresident bidders must accompany any written bid documents with a written opinion of
an attorney at law licensed to practice law in such nonresident bidders state of domicile, as to the
preferences, if any or none, granted by the law of that state to its own business entities whose
principal places of business are in that state in the letting of any or all public contracts.


(c) A summary of this law shall be made a part of the advertised specifications of all projects
affected by this law. (Acts 1984, No. 84-228, p.348.)


VENDOR CERTIFICATION BY ALABAMA DEPARTMENT OF
REVENUE

Certification Pursuant to Act Number 2006-557

Alabama Law (Section 41-4-116, Code of Alabama 1975) provides that every bid submitted and
contract executed shall contain a certification that the vendor, contractor, and all of its affiliates that
make sales for delivery into Alabama or leases for use in Alabama are registered, collecting, and
remitting Alabama State and Local sales, use, and/or lease tax on all taxable sales and leases into
Alabama. By submitting this bid, the bidder is hereby certifying that they are in full
compliance with