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1





Library management software


User manual
1990-2007
All rights reserved
2

Table of Contents
Page 2






Table of Contents










Topic

Pages




1

Introduction

4







1.1
Minimum Technical Demands
Minimum Technical Demands
Minimum Technical Demands
Minimum Technical Demands

5




2

Terminology

6



3

Fields and Command Buttons

9
,
8
,
7




4

Logging into the Program
10





4.1
Main Menu
10




5

Entry Module






5.1
Entry Screen
11





5.1.1
Permanent Fields and Command Buttons
12,13,14





5.1.2
Entry >Medium Type: Books
15





Description Page
16,17





Classification Page
18,19,20





Publication Page
21





Maintenance Page
22,23





Copies Page
23,24,25





Analytical Page
26





5.1.3
Entry > Medium Type: Periodicals
27,28,29,30





5.1.4
Entry > Medium Type: Serials
30





5.1.5
Entry > Medium Type: Multimedia
31





5.1.6
Entry > Medium Type: Folder
32





5.1.7
Entry > Medium Type: Articles
32





5.1.8
Entry > Medium Type: Maps
33





5.1.9
Entry > Medium Type: Pictures/Slides
33





5.1.10
Entry > Medium Type: Archives
33




5.2
Import Data
34




5.3
Export Titles
34




5.4
Removed from Collection
34




5.5
Unify Volumes
35,36



6
Search Module
37




6.1
Short Search
38




6.2
Fast Search
39




6.3
Advanced Search
40




6.4
Strings Search
40,41,42




6.5
Search by Copy No,
42





















































































3

Table of Contents


Page 3





Pages


Topic

7
Loans and Returns Module
44



7.1
Loans and Returns
44,45



7.2
Class Loans
46



7.3
Distribution Lists
46



7.4
Reservations by Title
46



7.5
Loans history by Reader
47



7.6
Loans history by Title
47















8
Readers Module

48



8.1
Readers (Reader Card)
48,49



8.2
Groups
50



8.3
Families / Classes
50



8.4
Ages
50



8.5
Deleting Readers by Classes
51



8.6
Import Readers from MANBAS
51



8.7
Clear Duplicates Readers
51



9
Update Module


52



9.1
Update Tables
52



9.2
Tesaurus
53



10 Budget Module

54



10.1
Expenses
54,55



10.2
Incomes

56



10.3
General

56



11 General


57



11.1
Authorizations

57



11.2
Log Book
58



11.3
Phone Book

58



11.4
Calculator

58



11.5
Create Barcodes
59,60,61,62,63



11.6
Maintenance
64,65





12 Reports Module

66



12.1
Reports

66



12.2
Loans
67,68,69,70



12.3
Titles
70



12.4
General
70



12.5
Readers
71



13

71



14 Epilogue

72



15 Copyrights

72



















Additional Buttons at the Main Menu 4

Introduction

































Page 4

1. Introduction
Welcome to
- the advanced and friendly windows software for library and infor-
mation banks management.

Is a ten years old research and development product. Most of the efforts made in
order to come out with a user-friendly interface.
Excels in:

Central work window which is used for entering data as well as for watching it.

Powerful and user-friendly search engine.

Extensive reports storage includes hundreds of reports in different profiles.





Is fully linked to the Microsoft software as well as to the Office package - it
is possible to send search results directly from
through the e-mail or through
Word after transferring the report to a word document.

Wide type mistakes and other user mistakes correction system which includes also
automatic values lists, control systems during data updates and logic link between
keywords which create the thesaurus.

Entry (data entering, catalogue) by the medium, when every medium has unique
fields.

Extensive purchase module for library budget management, reservations, collection
and more.

Barcode module - printing barcodes for titles and readers.

Full support by
includes programmers, guides and technicians of hardware
and nets.
We congratulate you for the wise selection in
and wish you long, useful and
fertile use in the program. 5


Page 5


1.1 Minimum technical demands




PC computer based on Pentium, Celeron or AMD processor, at least 800 MHz.





RAM:


256 MB minimum.





Notice! Libraries who wish to install in the com-
puter additional soft wares must coordinate that
with us.





Windows 2000 pro or Xp pro and Office pro oper-
ating system.





Notice! In case of using Sql server database - it is
a term for installing the program in addition to Sql
server license + clients license.





Notice! In libraries which execute little number of operations daily, it is possible to
use windows SE98 operating system.





For enjoying a full support service - the library is responsible for an internet link
and a free access to the IP address of AGRON.





The support service includes telephone service, remote bags fixing and versions
updates. In addition, a service at the costumer site is possible with extra payment.





Libraries which work at the net and hold in their catalogues titles in foreign lan-
guages (example: Arabic, Russian etc) must install Microsoft Sql server + clients
license.


Before starting
Before reading this manual we recommend you to operate AGRON system and to get
to know her. Open windows, close them, try to enter data and to carry out different
actions (don't worry - you will not male any damage). Soon, you will notice how
friendly is this program. 6

Termination
Page 6

2. Terminology
Screen
The whole display field.
Window
part of the screen surrounded by a frame. A window can be a program, part of a program
etc. On the screen we can display several windows (like paper sheets on a work table).

Command button-
A button which execute some action (example: saving, printing a report, exit from
window etc) when pressing/clicking on it.

Field-
area in the window which is used for entering and watching data (example: Title name, Author
name etc)
Numeric field-
A field which accepts only numeric data (numbers).
Alpha-Numeric field-
A field which accepts both numbers and letters.
Record-
group of fields which describe a single item (example: title name, author name, classification
number, series and other fields join to a record which includes the entered (cataloged) title details).
Entry-
Entering data of a title into a record.

The program is not responding, what to do?
First try to push on the Esc button, if this action didn't help we will try to push on ALT+F4 (in this
action we are canceling the last action which caused the error). If the program is still not responding
we will have to shut the program down by CTRL+ALT+DELETE --> task manager --> applica-
tions--> (marking the programs which doesn't respond) end task --> end now.

A screen with
several open
windows
7

Fields and Command buttons




Page 7

3. Fields and Command buttons
Text Box
Text Box


A field used for display and entering data (example: Height - the height of the book, Title -
title name etc).
Combo Box
Combo Box


In order to enable fast and easy data entry, several text boxes includes automatic lists with values
who already entered to the same text box. By clicking on the push button in the let side of the text
box, the list is opening so it is possible to choose one value instead of writing it all again.

In a case that a new value is entered a dialog box will appear ask for you permission to include the
value in the automatic list in order to make the entry (c