se
That item is highlighted.
Hold down the Control key on your keyboard
while clicking on other random items.
Those other items are also highlighted.
After you have make all the choices you need,
release the Control key.
The chosen items remain highlighted.
You can now sort, print or delete based on the
items specified.


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Action
Result
To highlight items sequentially, click on an item
with your mouse.
That item is highlighted.
Hold down the Shift key on your keyboard, then
hit the Up and Down arrows on the keyboard to
highlight other items.
Those other items are also highlighted.
After you have make all the choices you need,
release the Shift key.
The chosen items remain highlighted.
You can now sort, print or delete based on the
items specified.


Performing Screen Prints

Seeing what is actually on your screen can aid in solving problems. You can take a
picture of what is on your computer screen by using the following instructions.

Action
Result
The message or screen is present on the
computer desktop. Hit the Print Screen
key on the keyboard.
A picture is taken of what is on the
desktop.
If you want just a picture of the active
screen on your desktop, simultaneously hit
the Alt and Print Screen keys.
A picture of just the active screen is
captured.
In the lower left corner of the screen, click
on the [Start] button.
The start menu appears.
Highlight Programs.
The Programs sub menu appears.
Highlight Accessories.
The Accessories sub menu appears.
Highlight and click on WordPad.
The WordPad application starts.
With the blank WordPad screen open,
simultaneously push the Control and V
keys on your keyboard.
The picture you took of the desktop is
developed in WordPad.
You can now print the picture from
WordPad.



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Printing Selected Pages



You are able to print selected pages of any multi-page report by using the [Preview] button in
either the report screen, or in the Local Report Queue.

Action
Result

After running the report click on the [Preview]
button.
The report is formatted and displayed in the
Print Preview screen.
In the upper left corner of the screen click on the
[Print] button
The Print screen is displayed.
In the Page Range area, enter the pages you want
to print in the Pages field.
The radio button appears next to Pages.
Click on the [OK] button.
The pages selected will start printing.

If you want to print from a selected page to the end of the report, you must enter an ending page.
You can do this either by previewing the last page of the report and entering this page number;
or you can simply enter a page number you know to be after the end of the report. The printing
will end with the last page of the report.

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Using E-Mail to Send QVF Reports

Any report in the QVF that can be saved to a file can be e-mailed, saving you the effort of
printing reports and either mailing the report or having the customer pick the report up. This can
be a convenience for both you and your customers. Using e-mail to send QVF reports is a three-
step process. First, you will need to create a folder to save the report to. Next, you create the
report and save to the folder. Finally, you will attach the report to your e-mail and send it.
Creating a File on Your C Drive



Action
Result
Right click on the [Start] button.
A menu appears.
Left click on Explore.
An Exploring screen is displayed.
In the left pane of the Exploring window scroll
up and highlight the C drive, (C:).
In the windows right pane all the folders on
the C drive are displayed.
In the menu bar, click on File.
The File menu is displayed.
In the File menu, highlight New.
A submenu appears.
In the File/New submenu, click on Folder.
A folder titled New Folder appears at the
bottom of the list of files and folders on the
right side of the screen.
Enter a unique name for the folder (QVF Lists
for example).
The new name will over print New Folder.
Close the Exploring screen.


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Saving to Your New Folder



There are three different ways of saving a report to file in the QVF. See the QVF Desktop
Reference, Appendix B for more information on these save features.

Action
Result
When your report is ready to be saved, go to the
Print Options and choose Print to File, then click
the [OK] button.
The Save As screen is displayed.
On the Save As screen, click on the drop down
button on the Save in field.
A list is displayed with the various drives on
your computer.
Highlight and click on (C:).
The files and folders on the C drive are
displayed.
Double click on the folder you want to save your
list to (QVF Lists for example).
That folder appears in the Save in field.
Toward the bottom of the screen, enter a name
for the report in the File name field, then click on
the [Save] button.
The report is saved to the folder on your C
drive.


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Sending an E-Mail With an Attachment


Action
Result
In Outlook Express go to the New Message
screen and enter the e-mail address(es) of where
you want the list to go.
You can have one or multiple addressees.
Compose any text you want to include in the
message. Then click on the [Attachment]
button. (The button with the paper clip on it.
You may need to expand the tool bar to see this
button.)
The Insert Attachment screen is displayed.
In the Look in field choose (C) from the drop
down list.
A list of folders on the C drive appears.
Double click on the folder you created above.
(QVF Lists for example.)
All the files in the folder are displayed.
Highlight the file you want to attach to the e-
mail. Then click on the [Attach] button.
You are returned to the e-mail composition
screen with the attachments made.
Click on the [Send] button.
Your e-mail with attachments is sent.
You may be limited by the mailbox size of the person you are sending an attachment to. If an e-
mail with a large attachment does not go through, the size of the attachment may be the problem.

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Adjusting Your Computers Display Properties


You can change the colors, font sizes, etc. by doing the following:

Action
Results
Click on Start button
The windows menu appears.
Click on Settings

Click on Control Panel

Click on Display icon
The display properties will appear.
Click on Appearance
The appearance screen will appear.
Select desired scheme from the Scheme drop-down.
Select a theme to define the overall appearance of
your desktop.

Click on OK.
Changes are completed.

A theme determines your background, screen saver, windows fonts, colors and three-dimensional effects in
windows and dialog boxes, the look of icons and mouse pointers, and sounds. You can customize a theme
by changing individual elements. The following will walk you through this more advanced option:

Action
Results
Click on Start button
The windows menu appears.
Click on Settings

Click on Control Panel

Click on Display icon
The display properties will appear.
Click on the Appearance tab.

Select the element you want to change.

Adjust the appropriate settings i.e., color, font, font
size.

Click on OK.
Changes are complete.

Note: The Font area will be unavailable for elements of the Item list that do not display
text.

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17-8

To create a CD for sending reports to customers, there are two possible options.

1. Formatting CDs


Copying information to CDs is easier if the CD is formatted to copy using the Direct CD
process. The following are instructions on CD formatting for Direct CD. The new QVF
servers all have CD burners and are equipped with the Direct CD program. (These
instructions with full graphics are available on the Elections QVF Web Page.)

Action
Result
Insert the blank CD-R (one time write-able) or
CD RW (Rewrite-able) into the drive. A screen
might automatically popup recognizing that
blank media is in the drive. Close this screen
by clicking the [Close] or [Exit] button. Then
double click on the Direct CD Wizard icon on
the far right of the Windows tool bar.
The Adaptec Direct CD Wizard Welcome
screen will display.
Click on the [Next] button.
The Drive Information screen will display.
Ensure that your CD drive is chosen in the
Please select a CD-R/CD-RW drive to
continue box. Then click on the [Next] button.
The Format Disk screen will display.

NOTE
If the Format Disk screen does not
appear, but the screen is instead titled Scan
Disk or something similar, insert a new disk
and retry these directions.
Click on the [Next] button.
The Name Your Disk screen will display.
Enter a disk identifier in the Type a name for
your disk field. Then click on the [Finish]
button.
A message screen will appear, Formatting
disk At the conclusion of the formatting
the message will appear, Disk in drive (E)
has been successfully formatted. Pleas wait,
it will be under Direct CD file systems
control in a minute.


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17-9
Action
Result
Click the [OK] button.
After a minute the Direct CD Disk Ready
screen appears.
Click the [OK] button.