documents with a
single click or two. Others may, however, have need of some of the information
contained in this manual. Few, if anybody, will need to read this manual in its
entirety.
Disclaimers
Although every eort has been made to check the accuracy of the information
contained in this manual, no warranty or guarantee, either expressed or implied,
is made as to its correctness.
Report any mistakes, omissions, or other problems with this manual to pdf-
problems@bepress.com.
The use of general descriptive names, registered names, trademarks, etc. in
this manual does not imply, even in the absence of specic statement, that such
names are exempt from the relevant protective laws and regulations and, thus,
free for general use.
Copyright c 2000 by
be
press.com. All rights reserved. [2]
Conventions
Menu commands, such as File, are written like this. That is, File means
select the le menu.
Sequences of menu commands are indicated in the following manner: File
Î
Print, indicating that you should rst select the le menu, then select
the print submenu.
alt and ctrl denote the alt and control (ctrl) keys. Hence, for instance,
alt
-f would mean type the alt and f keys simultaneously and ctrl-q
would mean type the control and q keys simultaneously.
The separator
OR
is used to indicate where one option ends and the next begins.
Text that looks like this indicates a command or phrase to be typed in.
Text oset with angle brackets, like this , denotes a variable. For ex-
ample, Frontiers in field indicates you are to type Frontiers in
followed by the name of eld (e.g., Industrial Organization).
Text that looks like this is a heading or label.
Boxes refer to spaces that look like this
. The phrase Box
Title box means the box labeled by Box Title (the label is usually
to the left of the box it labels).
On-screen buttons are indicated as such Push Me ; that is, Push Me
is a button-like object that appears on the screen with the label Push
Me. [3]
Contents
1
Getting Started
5
2
PDF and bepress.com
5
3
Software Options for Producing PDF Files
6
3.1
Using Adobes Online Service . . . . . . . . . . . . . . . . . . . .
6
3.2
Using Non-Adobe Software . . . . . . . . . . . . . . . . . . . . .
7
4
Using Adobe Software
8
4.1
Setting up Distiller . . . . . . . . . . . . . . . . . . . . . . . . . .
8
4.1.1
Select PrintOptimized . . . . . . . . . . . . . . . . . . . .
9
4.1.2
Fix Settings . . . . . . . . . . . . . . . . . . . . . . . . . .
9
5
Proper Preparation of Electronic Documents
9
5.1
Wordprocessing Issues . . . . . . . . . . . . . . . . . . . . . . . .
10
6
The Use of Links and Other PDF Features
11
7
Converting Files to PostScript
12
7.1
Setting up a Generic Postscript Driver . . . . . . . . . . . . . . .
12
7.2
Using a PostScript Printer Driver . . . . . . . . . . . . . . . . . .
13
8
Additional Information for TEX and L
A
TEX Users
13
8.1
Using dvips and Acrobat DistillerA Step-by-step Guide . . . .
13
8.2
For Scientic Word/WorkPlace Users . . . . . . . . . . . . . . . .
14
9
Additional Information for Word Users
15
9.1
Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
15
9.2
Changing Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . .
15
9.3
Figures
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
16
9.4
Typing Mathematics . . . . . . . . . . . . . . . . . . . . . . . . .
17
9.5
Going from Word to PDF . . . . . . . . . . . . . . . . . . . . . .
20
9.5.1
Using Create Adobe PDF . . . . . . . . . . . . . . . . . .
20
9.5.2
Print to Distiller . . . . . . . . . . . . . . . . . . . . . . .
21
9.5.3
Manually Distilling PostScript
. . . . . . . . . . . . . . .
22
10 Additional Information for WordPerfect Users
22
11 Check Your PDF File
23 [4]
12 Troubleshooting
24
12.1 Missing characters . . . . . . . . . . . . . . . . . . . . . . . . . .
24
12.2 Question marks substituted . . . . . . . . . . . . . . . . . . . . .
25
12.3 Bullets substituted . . . . . . . . . . . . . . . . . . . . . . . . . .
25
12.4 Jagged-looking text . . . . . . . . . . . . . . . . . . . . . . . . . .
25
12.5 PDF le prints poorly . . . . . . . . . . . . . . . . . . . . . . . .
26
12.6 Distiller ushes the job or crashes . . . . . . . . . . . . . . . . . .
26
12.7 PS Driver problems . . . . . . . . . . . . . . . . . . . . . . . . . .
27
12.8 TEX, L
A
TEX, & PDF problems . . . . . . . . . . . . . . . . . . . . 27
12.9 WordPerfect & PDF problems . . . . . . . . . . . . . . . . . . . .
27
12.10Acrobat & 3rd-party software . . . . . . . . . . . . . . . . . . . .
27
12.11Last hope . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
27
13 Additional References
27 [5]
1
Getting Started
The steps in producing documents in pdf are
1. Installing pdf-generating software (see page 6).
2. Setting up options for Distiller (see page 8).
3. Constructing your document with an eye toward pdf generation and,
then, generating a pdf le (see page 15 for working with Microsoft Word;
page 13 for working with TEX or L
A
TEX ; or page 9 for general advice).
4. Checking over the pdf le (see page 23).
2
PDF and bepress.com
The
be
press.com system has been designed to improve the scholarly publication
process for authors, reviewers, editors, and readers of scholarly works. Among
its many improvements, the most signicant is that
be
press.com has dramatically
shortened the period between initial submission and the nal publication of a
peer-reviewed article. Much of this time savings is due to our innovative use of
electronic publication.
To make electronic publication work, however, we need to use a common
standard. For this, weve adopted Adobes Portable Document Format (pdf).
Because software for reading pdf documents exists for almost all platforms and
is freely available from Adobe, pdf makes sense as a lingua franca for the
electronic age and, more specically, for the
be
press.com system. Although the production of pdf documents is generally a straightforward
matter, there are, nonetheless, some potential pitfalls; awareness of which can
ensure that a high-quality document is produced.
This document, then, is
intended to help you produce documents that meet both your needs and ours.
Reading it will save considerable headaches down the road, speed processing,
help ensure that your document looks suitably professional and scholarly, and
that it can be read by others.
This document does not cover how to submit an article to a
be
press.com jour-
nal, nor the layout and copyediting conventions to which your nal manuscript
should accord. For layout information, please see
Final Manuscript Preparation Guidelines for
be
press.com Journals,
which can be found at www
.bepress.com/manuals.html. Also see the
be
press.com
web site for additional information on submitting articles and reviews. If you dont currently have Adobes Acrobat Reader, you can download it (
for free) from
http://www.adobe.com/products/acrobat/readstep.html .
Follow the instructions given at that web site to download the correct reader for your computer
platform. [6]
3
Software Options for Producing PDF Files
You have four options for producing pdf les:
1. You can purchase software from Adobe that allows you to convert your
documents into pdf. There is often a discount given to academics, so
check with your college bookstore or other source of academic software.
This is the option we will consider in greatest detail here. You can skip to
page 8 if youre following this option.
2. You can use software from another vendor or provider to convert your doc-
uments into pdf. Some of this software can be downloaded for free. Some
drawbacks to this approach are (i) quality is not always suciently high;
(ii) you may be more restricted as to the means in which you construct
your document (i.e., these programs can typically convert fewer formats
into pdf than can Adobes software); and (iii) their setup and use is not
as straightforward as Adobes. We briey discuss one of these alternative
products below (page 7).
3. You can use an online service such as Adobes (visit
http://www.adobe.com/services/createpdf/pdfprodinfo.html
for more information). Online services generally charge (although they
often give a few free trials). Adobe, for instance, currently gives three free
trials, after which it charges $9.99/month for access. There are, however,
some important drawbacks to this solution, which we briey discuss below
(page 6).
4. You can have
be
press.com produce a pdf le for you from either an elec-
tronic version of your paper or a physical copy (we use a scanner to convert
the latter into a pdf le). Because we are not set up to handle such re-
quests automatically, this is a labor-intensive process for us. Correspond-
ingly, we currently charge $50 for this service to recoup our costs. Send
an e-mail to pdf@bepress.com to inquire about whether we can produce
pdf
from your native wordprocessing le or will require a physical copy.
Your choice of option should be governed by (i) the wordprocessing software you
use; (ii) your sophistication in installing software; (iii) how important quality
is (e.g., nal submission requires a very high-quality pdf, while a lower quality
pdf
is acceptable for initial submission); and (iv) relative expense.
3.1
Using Adobes Online Service
Adobe oers an online service (for information go to
http://www.adobe.com/services/createpdf/pdfprodinfo.html ).
This service can be an easy way to produce quality pdf les and it saves you
the headaches of setting up the necessary software on your own computer. It
has, however, some drawbacks; a number of which could be critical for scholarly
articles: