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Grant Administrator, Ready to Lead in Literacy Grant Program Request for Proposals


CORPORATION FOR PUBLIC BROADCASTING

Request for Proposal
For Grant Administrator, Ready to Lead in Literacy Grant Program

The Corporation for Public Broadcasting (CPB) is hereby announcing a Request for
Proposal (RFP) for a Grant Administrator to administer a grant program entitled
Ready to Lead in Literacy (Grant Program). The Grant Program is a three-year
commitment by CPB to provide grants to public television stations to support local,
childrens outreach activities and is currently in its first year of implementation.

The selected contractor will be responsible for the day-to-day management and fiscal
oversight of the Grant Program involving approximately 123 public television stations for
years two and three of the Grant Program. All stations that applied for the Grant Program
and received funding for the first year will stay with the program for years two and three.
Year one of the Grant Program (Year 1) is currently underway.

CPB expects that the Grant Administrator will disburse grants to approximately 123
public television stations in the amount of $25,000 in year two (Year 2). In year three
(Year 3), Grant Administrator will disburse grants to the same public television stations
in the amount of $15,000. The Grant Administrator will also disburse the final
disbursement of approximately $10,000 to each station to close the grant period for year
one. The total amount available for grants under the Grant Program is shown on the table
below with the corresponding time period.



Year One
September 1, 2005
through
September 30, 2006
Year Two
October 1, 2006
through
September 30, 2007
Year Three
October 1, 2007
through
September 30, 2007
Number of Grants
123
123
123
Total amount of
Grant Program
funding
$4,305,000 $3,000,000 $1,800,000
Grant size
Up to $35,000
Up to $25,000
Up to $15,000
Administered by
CPB
Grant Administrator Grant
Administrator
Deliverables/
disbursements
Final
deliverable/disbursement
processed by Grant
Administrator
All processed by Grant
Administrator
All processed by Grant
Administrator



1 I. Description of the Ready To Lead in Literacy (RTLL) Grant Program
CPB launched this competitive funding initiative to offer public television stations three
consecutive one-year grants to conduct childrens outreach. As a result, 123 stations
received funding in year one and it is expected that all 123 stations will remain with the
Grant Program for Years 2 and 3. More details about the requirements of the grant
agreement are available in the original request for proposals to which stations submitted
their initial grant application:
http://www.cpb.org/grants/leadinliteracy/leadinliteracy_rfp.pdf
.


II. Scope of Work for the Grant Program Administrator

Task 1. Serve as a re-granting entity
The Grant Program Administrator will receive funds from CPB and serve as the re-
granting entity, following existing RTLL Grant Program guidelines. CPB expects to
provide the Grant Administrator with a template award letter to notify each station of the
intent to provide funding and a sample contract that the Grant Administrator will have
each station sign. The Grant Administrator will oversee the process of having the grant
agreements signed by the stations, as well as the implementation of the terms for each
stations grant agreement. Attached as Exhibit A is an example of a grant agreement that
was used in Year 1.

Given that Year 2 grants need to be awarded no later than September, CPB will review
and approve each stations work plan and budget for Year 2 of the Grant Program, and
will provide a copy of each stations approved submission to the Grant Administrator to
begin the contract process. CPB will provide the Grant Administrator with the contact
information for each station participating in the Grant Program. For Year 3, the Grant
Administrator will be responsible for reviewing and approving each stations work plan
and budget. The scope of work is outlined in more detail below.

Deliver award letter to each grantee station notifying them that they will receive a
grant from the Grant Program subject to the station entering into a grant
agreement;



Review each stations work plan and budget to become familiar with each
stations activities for Year 2 and to undertake the contract process;

Attach the corresponding approved work plan and budget to each stations grant
agreement; the Grant Administrator will review and approve the work plan and
budgets for each following guidelines provided by CPB;

Deliver a grant agreement to each grantee station with a timeline for returning
signed grant agreement in triplicate to the Grant Administrator; the Grant
Administrator will be required to communicate with each station to clarify any
questions or concerns regarding the stations work plan and budget submissions;

2 CPB will provide some guidelines on how to resolve routine issues; the Grant
Administrator will seek input from CPB on resolving significant issues;

Develop a timeline for the signing of the grant agreements so that the signed grant
agreements for year two are received and executed prior to October 1, 2006, and
for year three, prior to October 1, 2007.

Task 2. Manage deliverables and disbursements for Grant Program
The Administrator will manage deliverables and disbursement process for the Grant
Program. The scope of work is outlined in more detail below.

Communicate with stations regarding the required deliverables to receive these in
a timely fashion; the grant agreement will include a deliverable schedule for each
station and describe what evidence (Deliverables) the station must provide to
confirm that it has completed the required activities before any disbursement
under the grant agreement is made; for a sample deliverable schedule see
Attachment D under Exhibit A;



Receive and approve deliverables in a timely manner; the Grant Administrator
will confer with the stations and/or CPB if there are deliverables missing, or on
any significant issues to determine whether the deliverables are consistent with
the grant agreement before disbursing funds;



Make the initial (and subsequent) grant disbursements required under the grant
agreement to each station; typically there will be a payment immediately
following contract execution, and a second payment at the end of the grant period
following approval of deliverables; disbursements must be made within a
reasonable time period following contract execution and/or submission of
deliverables;

Monitor deliverables to ensure that stations comply with the terms of the grant
agreement and adhere to their approved work plan and budget;



Monitor deliverables to ensure that each station has provided a one-to-one match
for each years grant funds;

Process work plan or budget amendments requested by stations throughout the
grant period; no grant period extensions are granted, however, stations
occasionally request to amend their work plan or move funds between line items;
CPB will provide guidelines and examples of such requests.


3 Task 3. Track and report on Grant Program activities
Monitor and track all activities related to the Grant Program and submit quarterly reports
to CPB. The Grant Administrator will troubleshoot on various issues that arise with
grantee stations, and provide the stations with a point-of-contact person to maintain open
lines of communication with each station regarding contracts and deliverables. The
scope of work is outlined in more detail below.

Provide CPB with quarterly reports detailing the Grant Administrators activities
for the period, including the status of each station regarding but not limited to:
grant execution, disbursement, communication, and any challenges that may arise;
quarterly reports should also include notable examples of stations efforts under
this grant program;

Maintain a file with the original signed grant agreement, the original deliverables
and a copy of any communication between the station and the Grant
Administrator; CPB will provide an exa