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The Chico Unified School District will accept proposals for a telecommunications system in accordance with the instructions and specifications of the Request for Proposal (RFP); under the terms and conditions of ERATE and CMAS. Vendor must provide Spin number with proposal, see vendor requirements and specifications. GENERAL INFORMATION
Erate Year 8 Phone Switch Application Revised 12/9/05
Three of our school campuses are targeted at the 80% Erate funding level for phone switches. These
three campuses are Citrus Elem, Rosedale Elem and Chapman Elementary.
We utilize Iwatsu ADIX (or equivalent, at sole discretion of the District) systems, including voice mail,
auto attendant, & UPS. For questions about these specifications, email vgillett@chicousd.org. If you
wish to submit a quote, please print specifications/forms below and submit the quote electronically to
vgillett@chicousd.org. Ineligible items must be quoted separately. Iwatsu vendors must have offices
and technicians located within 100 miles of Chico, California. (The quote must include applicable taxes
and CMAS fees on behalf of the District.)


IWATSU (ADIX) - TELECOMMUNICATIONS SOLUTION
The Chico Unified School District will accept proposals for a telecommunications system in
accordance with the instructions and specifications of the Request for Proposal (RFP); under the
terms and conditions of ERATE and CMAS. Vendor must provide Spin number with proposal,
see vendor requirements and specifications.

http://www.ocesd.org/erate/year9/





ON-SITE SURVEY
No on-site survey is needed since the cabling is already in place.
DUE DATE: The 29th day of 470 posting, by 12:00pm.
SUBMISSION: Copies of the proposal shall be submitted to:

Vikki Gillett -submit electronically to vgillett@chicousd.org
All forms contained in this RFP shall be completely filled out and all related documentation
submitted with your response. Failure to use the forms provided or answer all questions will
disqualify your proposal. The inability to meet specific features or capabilities will not be a cause
for rejection. Alternate features or capabilities will be considered. You may include any
additional information in the form of a proposal addenda that you deem advantageous to your
proposal.
Requests for clarification of requirements outlined in the RFP should be submitted via email to
Vikki Gillett (vgillett@chicousd.org).
Vendors must include with their proposals product brochures describing system features and
operations.
Vendors must include information on any ongoing costs and projected maintenance fees for the
next three (3) years. Vendors must submit a complete inventory list of all hardware and software.


PROJECT DESCRIPTION
OVERVIEW
The Chico Unified School District is requesting a proposal for an Iwatsu ADIX Telecom
Solution. The system should have an Automated Attendant that will answer all business lines for
the school, voice mail, and 4 hour battery backup. This system must be district-wide networked-
capable to allow for all CUSD school site system capability.
System Features
Quote must include ALL conduit, surface raceway and cabling required for Voice System.
System to be equipped to handle:


Citrus Elem
16 C/O lines
32 classroom phones
16 admin phones
200 voice mailboxes


Chapman Elem 24 C/O lnes
32 classroom phones
24 admin phones
200 voice mailboxes

Rosedale Elem 24 C/O lnes
32 classroom phones
24 admin phones
200 voice mailboxes

All phones must have a message waiting light, with no audible signal.















Separate out classroom phones on quote as ineligible.
Quote to include 1 sect phone and receptionist console as Eligible
Quote to spell out admin phones as Ineligible
Include all eligible e-rate components.
Separate out clearly eligible and ineligible.
The Automated Attendant must have the following features:
Callers will need to be able to dial an extension or make a 3 digit selection to be
transferred to the appropriate location or extension.
The caller must have the option of selecting a single digit to receive an actual person at
any time at each site.
Certain users must be able to intercom anyone or everyone (in an all call/paging/public
broadcast mode) in the school just by dialing a code and an extension number.
The caller should be routed to voice mail automatically in the event that the party they are
trying to reach is busy or there is no answer.
Personal boxes must answer calls with a personalized users greeting, record messages
from incoming callers, and activate available LCD Display or message waiting light with
a message waiting notification.

Voice Storage should have a minimum of 50 hours of voice storage, configured with
appropriate number of ports (specify quantity included with proposal and maximum
expansion) or channels, and have growth capabilities. Programming of voicemail will
need to be done through administrative type telephones as well as through P.C. type
computer based programming.
The proposed system must be a fully integrated digital system which incorporates a hierarchical,
distributed processor architecture. It must be software controlled, non-blocking on all ports, and modular
in design. The system must support standard Loop Start and Ground Start service provided by SBC or
telecommunications provider.
The system and all telephones will be provided with a 4 (four)-hour OPERATIONAL battery back up
on all system components. The system and all telephones must be able to fully operate for 4 hours
without utility grid electrical power (P.G.&E.).
The vendor shall provide protection to the system from power surges spikes and voltage transients with
adequate regulators, filters, and isolators. Vendors response to the RFP should describe in detail the
protection devices proposed.
Vendors must provide and describe the method of memory retention of all specified system features if
there is a commercial power failure. The capacity and type of memory shall be stated, with any time
limits. Quote should include a separate line item for an automatic voice mail backup system.
TRAINING
Vendor shall provide comprehensive on-site training (minimum 6 hours) in system use at the discretion
of the District. Training will include System Administrator training for the telecommunications system.
End users will receive "Users" Manuals for all equipment which has been installed.

WARRANTY AND MAINTENANCE
All system components (hardware and software) must be new, in current production, currently eligible
for maintenance coverage, and have guaranteed availability for a minimum of 10 years from the date of
completed installation. A 2-year parts and labor warranty shall be provided. Provisions for maintenance,
installation services, upgrades for hardware and software for a minimum of 10 years from the date of
installation shall be described and provided.
Define extended warranty options and costs____________________________________________
Will bidder provide a written guarantee for the provision of maintenance and installation services for
hardware and software for a minimum period of ten years from the date of acceptance?
What are the charges for routine moves, adds and changes?
-Rate per hour____________
-Minimum hours or fraction____________
-Rate from port to port?______________
-Location of service shop________________________ -Time to Chico, California ____________________________
EMERGENCY RESPONSE
CONDITIONS CONSTITUTING AN "EMERGENCY RESPONSE" ARE DEFINED AS
FOLLOWS:
-25% or more of any TIE/T-1 lines, central trunk lines, etc. are inoperative through fault or
failure in the switching system.
-20% or more of the telephone instruments are unable to either call out, receive calls, distribute
calls or receive or transmit interoffice calls (Phone switch issue; not related to # of C.O. lines
existing at school sites.)
-Consoles are unable to process calls in a normal manner.
Are theses terms acceptable? Yes___ No ___
Is on-site maintenance available 24 hours a day, 7 days a week on a two hour emergency
response basis?
If not, describe what on-site emergency services are available and identify associated costs and
time frame.
NAME OF COMPANY PROPOSING SYSTEM:


Name of manufacturer of proposed system:



Proposed System:



Date Introduced:



Model Number:



FCC Registration Number:



Software Revision:



Date Released:



Is this the latest release?



If no, list latest release and date:



Next Announced Release?



Is there a charge for software