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UMBC UGC Instructions for Change in Existing Course Form

Course number
& title: Enter the current course number and title of the course at
the top of the page.

Date submitted:
The date that the form will be submitted to the UGC.

Effective date: The semester that the change will be effective, if approved.

Contact information:
Provide the contact information of the chair of the department housing
the course.  If the course is not housed in a department or program,
then provide the same information for the head of the appropriate academic
unit. (See UGC Procedures.) If another faculty member should also be
contacted for questions about the request and be notified about UGC
actions on the request, include that person's contact information on
the second line.

Course information:
Provide all of the current information for this course. Check the "change"
column for aspects of the course that will be changed by this proposal
and provide the specific changes. Unchanged fields may be left blank
under the "proposed" column. Note: all 300- and 400-level courses must have prerequisites.

Course number:
For cross-listed courses, provide all the numbers for the new course.

Transcript
title:  Limited to 24 characters, including spaces. Leave
the current transcript title blank if this is not known.

Maximum repeatable
credits: Enter 0 for courses that may not be repeated for credit.
For courses that may be repeated for credit, enter the maximum total
number of credits a student can receive from this course. E.g., enter
6 credits for a 3 credit course that may be taken a second time for
credit, but not for a third time.

Grading method(s):
Check all that apply.

Current catalog
description: Provide the course description as it appears in
the current undergraduate catalog or since the last UGC-approved change.

Proposed catalog
description: Check the appropriate boxes to indicate if this
proposal involves a change in the course description and/or prerequisite.
Provide the exact wording of the course description as it will appear
in the next undergraduate catalog. Course proposals should be a) no
longer than 75 words, b) stated in complete sentences, and c) avoid
reference to specific details that may not always pertain (e.g., dates,
events, etc.).Leave blank and check "no changes" if this proposal
does not change the course description. 

Rationale: Provide a brief explanation for the need for the
proposed changes.

Cross-listed
courses: Requests to change cross-listed courses must be accompanied
by letters of support via email from all involved department chairs. 
Proposals for the addition of a cross-listing to an existing course
must include as a part of the rationale the specific reason why cross-listing
is appropriate.  Email from all involved department chairs is also required
when cross-listing is removed and when a cross-listed course is discontinued.

Note: the
UGC form is a Microsoft Word form. You should be able to enter most
of the information by tabbing through the fields. The document is protected.
In the rare case that you need to unprotect the document, use the password
'ugcform'. Beware that you will lose all the data entered in the form's
fields if you unlock and lock the document.