ludes administrative
staff, program staff, ranger staff, campers and leaders. The primary concern of camp is for the health and
safety of the camper. The preservation of reservation property is secondary. In the event of an
emergency, follow these procedures exactly.

B. General Response
In all situations, the Camp Office will be the control and information center. All staff members need to
maintain control and should not panic. One person assigned by the Camp Director (usually the Office
Manager) will answer all incoming calls. Cooperate with all authorities and look to them for assistance.

All official statements will be made by the Scout Executive or, if not available, the Director of Support
Services. Make no comments to anyone and direct those seeking a statement to these people.

C. Communication and Weather Alert Systems
1. Weather alert technology:
The following technologies are in place and should be monitored at all times for the possibility of
inclement weather:
Local television radar
Internet radar
Alert Radios (battery-powered in case of power loss)

2. Telephones
The camp telephone system will be the main communication system for most areas of camp. If
there is no response, as staff runner will be sent. If an emergency is announced, camp phones
should only be used for emergency response. The Office Manager will remain at the phone in the
Camp Office to answer all incoming calls.

3. Radios
In the event that the phone is being used to announce an emergency, the following areas, which do
not have phone service, will communicate through radios: Outdoor Skills, Ecology/Conservation,
Field Sports, Native American Village, and Archery. If there is no response, a staff runner will be
sent. If the camp phone system loses power, all areas of camp will be alerted with a staff runner.
During an emergency all unnecessary radio chatter will be eliminated.

D. Chain of Command
In the event on an emergency, direction will come in this order of availability:
First: Camp Director
Second: General Manager
2
Third: Program Director
Fourth: Camp Commissioner

Specific response tasks are charged to these positions:
First Aid: Health Officer

Food: Food Service Manager
Morale: Camp Chaplain
Communications: Office Manager
Vehicles and Heavy Equipment: Camp Ranger
Recorder: Office Manager (creates a log of time and everything happening)

E. Warning Sirens
In the event of an emergency that requires all persons in camp to be warned, the camp siren located at the
Ecology/Conservation area will be sounded by the Camp Ranger. The meaning of each siren sound is as
follows:

Up and down wail: Fire
30-second blast, 30-second pause, 3 cycles: Severe thunderstorm, lightning, or severe wind
Sustained blast (at least 3 minutes): Tornado
Up and down wail: Fire
Volume peaks then reduces to a low wail, rebuilds and descends: Waterfront emergency

There is a Clermont County siren located on Ibold Rd. northeast of the Camp Friedlander parking lot. The
county will sound this whenever the National Weather Service has issues a tornado warning for Clermont
County. Note that the county siren is tested on the first Wednesday of each month at noon.

F. Communication and Weather Alert Systems
1. Weather alert technology:
The following technologies are in place and should be monitored at all times for the possibility of
inclement weather:

Local television radar
Internet radar
Alert Radios (battery-powered in case of power loss)
2. Telephones
The camp telephone system will be the main communication system for most areas of camp. If
there is no response, as staff runner will be sent. If an emergency is announced, camp phones
should only be used for emergency response. One person assigned by the Camp Director (usually
the Office Manager) will remain at the phone in the Camp Office to answer all incoming calls.
3. Radios
In the event that the phone is being used to announce an emergency, the following areas, which do
not have phone service, will communicate through radios: Outdoor Skills, Ecology/Conservation,
Field Sports, Native American Village, and Archery. If there is no response, a staff runner will be
sent. If the camp phone system loses power, all areas of camp will be alerted with a staff runner.
During an emergency all unnecessary radio chatter will be eliminated.
3
II. Health Emergency (Including Fatalities)

A. Warning:
Administration will send a staff member or call to each camp area.

B. Administration:
1.

Report the illness or injury to the Health Officer or camp office immediately.
2.

Properly evacuate injured person to proper medical facility and personnel for assistance.
3.

Communicate with Reservation Director or Director of Support Services.
4.

Determine all facts causing the incident.
5.

If foul play or fatality, contact sheriff.
6.

Camp Director will complete reports in pink folder, located at Administration Office illustrated in event
of a major accident or fatality.

B. Staff:
1.

Direct all questions and answers to the Camp Director.
2.

Conduct camp as usual until directed otherwise by the Camp Director.

C. Campers:
1.

Follow directions of the staff.
2.

Continue with your program until directed otherwise.
4
III. Heat Emergencies

A. Ecology/Conservation Staff:

Each evening, the nature center will report the following items to the Camp Office for inclusion in the daily
weather report:
1.

That days high and low temperature readings.
2.

That days humidity level at 3 p.m.
3.

Trends observed in that days barometer readings.
4.

Observations regarding atmospheric particulate matter (smog).
5.

A forecast of tomorrows weather, including recommendations regarding advisability of engaging
in strenuous activities, including hiking, cycling, etc.

B. Administration:
1.

Publish and post on the Office bulletin board the daily weather report.
2.

Review this report, and, if judged necessary, include warnings regarding limits to normal camp
activities with some impairment.
3.

If, in the opinion of the Camp Director, conditions are such that everyone should limit their activities,
affected programs will be halted, and announcements will be made to all campers at flag ceremonies,
meals and at all program areas.

C. Staff:
1.

All staff members shall observe campers activities on such days, and advise accordingly.
2.

Encourage all campers to drink more water on hot days.

D. Extreme Temperature/High Humidity:
1.

Activities will continue with modification to limit overexertion.
2.

Be sure all campers drink plenty of water.
3.

Keep all strenuous activity to a minimum.
4.

Notify the Camping Executive or Director of Support Services. Give him full details of actions taken.
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IV. Fire

A. Warning:
An up and down (wail) of blasts on the Camp siren. When siren sounds, campers and staff will
follow centralized fireguard plan.

B. First to Notice:

1.

If a large troop site fire starts that you cannot control:
a. Send 2 runners to the nearest staffed area or to the nearest camp building.
2.

If a small troop site fire starts:
a. Follow troop fireguard plan (posted on bulletin board).
b. Send 2 runners to the nearest staffed area or to the nearest camp building.

C. Administration:
1.

Announce danger by siren if appropriate (Back-up for siren will be the honking of camp vehicles.)
2.

Call 911 if needed and report building number. (Numbers are marked on buildings.)
3.

Follow up on staff responsibilities.

D. Staff:
1.

Immediately send all campers to their troop sites.
2.

Report to your Fire Plan Station immediately.
a. Camp staff to maintenance area
b. CITs report to the Administration Office as runners.

E. Campers:
1.

Assemble immediately in your troop site.
2.

Account for all troop members and leaders.
3.

List all scouts and leaders missing, their last known location and the last time they were seen.
4.

Report this information to the staff runner who meets the troop in the campsite.
5.

All Scouts and leaders to remain in their campsite until the all clear is sounded.
6.

When the emergency has passed, an all clear, 30-second siren will occur.

F. Health Officer:
Report to fire area.

G. Camp Office:
1.

Send Staff runners to the campsites to collect head counts and report them to the staff member in charge
at the camp office. Radio chatter will be eliminated to leave the airways open for emergency
communications.
2.

Notify the Camp Ranger and Miami Township Fire Department.
3.

If necessary, evacuate camp in this manner:
a. Have all Camper and Staff report to the far parking lot.
b.

Take head count and take to the Camp Director.
c.

Each Area Director makes head count and report to the Camp Director.
d.

All stand by until the danger has passed, an all-clear 30-second siren will occur.
4.

Notify the Reservation Director or Director of Support Services. Give him full details.


H. Troop Fireguard Plan:
In order to give the best fire protection to the Dan Beard Scout Reservation, your
cooperation is needed to keep a fire from becoming a hazard. The Dan Beard Scout Reservation uses the Troop
Fireguard Plan as well as a centralized fireguard plan. Here is how the system works:
1.

Firefighting equipment is located in each troop site at the bulletin board.
2.

Each unit should appoint a unit fi