Peninsula Corridor Joint Powers Board Board of Directors Meeting 1250 San Carlos Avenue, San Carlos CA 94070 Page 1 of 6

Peninsula Corridor Joint Powers Board
Board of Directors Meeting
1250 San Carlos Avenue, San Carlos CA 94070

Minutes
January 3, 2008


MEMBERS PRESENT:
J. Cisneros (Chair), N. Ford, D. Gage, J. Hartnett, J. Hill, A. Lloyd,

F. Williams, K. Yeager


MEMBERS ABSENT:
S. Maxwell

MTC LIAISON:

S. Lempert

STAFF PRESENT:
D. Auyoung, G. Cameron, C. Cavitt, B. Doty, V. Harrington,
C. Harvey, R. Haskin, R. Lake, M. Lee-Skowronek, M. Martinez,
I. McAvoy, N. McKenna, D. Miller, M. Scanlon, M. Simon,
J. Willard

Chair Jos� Cisneros, called the meeting to order at 10:03 a.m. and led the Pledge of Allegiance.

REPORT FROM NOMINATING COMMITTEE ELECTION OF 2008 OFFICERS
Director Forrest Williams reported the nominating committee (Williams, Hill, Maxwell)
recommends Director Jim Hartnett for Chair and Director Don Gage for Vice Chair. There were
no nominations from the floor.

The motion (Hill/Lloyd) to recommend Directors Hartnett as Chair and Gage as Vice-Chair for
2008 was approved unanimously by roll call.

Following the election, Chair Harnett presided over the meeting.

PUBLIC COMMENT
Jack Ringham, Atherton, presented Chuck Harvey, Chief Operating Officer with an oversized
rubber band with a card that read, This huge rubber band is quite elastic. Make it stretch to
bring service fantastic.

Jerry Hill arrived at 10:06 a.m.

Doug DeLong, Mountain View, said the latest issue of Train Magazine mentions the unresolved
labor issue with Amtrak and a possible strike by rail unions at the end of the month.

Pat Giorni, Burlingame, asked about the possibility of Caltrain trying to fund half the cost of
fold-up bicycles. Caltrain is looking to alleviate the number of bicycles carried on the cars and a
number of cyclists who ride to the station could have their fold-up in a rented locker, pick it up,
and take it on the train as luggage.

Jeff Carter, Burlingame, thanked Caltrain for full service on the day after Thanksgiving and New
Years Eve. He said he read in the paper recently the coverage on Caltrain 2025 and Joint Powers Board Meeting





























Minutes of January 3, 2008


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electrification. The San Francisco bike parking facility grand opening is January 9 and would
like to reiterate the facility should be named in memory of Kap Thomas.

CONSENT CALENDAR
The Board approved the items under the Consent Calendar as follows:
a)

Approval of Minutes of December 6, 2007
b)

Acceptance of the Statement of Revenues and Expenses, November 2007
c)

Authorizing Award of a Contract to Sire Technologies, Inc. for Provision of an Electronic
Document and Records Management System and Software Maintenance and Support
Services for a Fixed Price of $76,969
d)

2008 Caltrain State and Federal Legislative Program

CHAIRPERSONS REPORT
Chair Hartnett read the resolution of appreciation to outgoing Chair Cisneros. The
resolution passed unanimously. Director Cisneros thanked the Board and staff for their
hard work.
A certificate of Appreciation was presented to outgoing Citizens Advisory Committee
Chair, Michael Kiesling.

MTC LIAISON REPORT
Sue Lempert, MTC Liaison, reported that high speed rail will be on the ballot in 2008. At the
last MTC Program and Allocations Committee meeting staff had prepared a list of projects. If
you get on this list it means the project has a pretty good chance of being funded, if not sooner,
then certainly later. Caltrain electrification, the Dumbarton rail extension, Transbay Terminal
and an East Bay project were showing funding gaps as well as many of the other projects, but
MTC staff was recommending that the funding gaps be addressed by high speed rail.
Ms. Lempert said that all the counties sitting at the Board table have a stake in these projects so
support may be needed down the line.

REPORT OF THE CITIZENS ADVISORY COMMITTEE (CAC)
Michael Kiesling, CAC Chair, reported that Bruce Jenkins is the new Chair. At the December
meeting the committee received a presentation on the analysis of what can be done in response to
BARTs decision to discontinue direct service between Millbrae and SFO.

REPORT OF THE EXECUTIVE DIRECTOR
Mr. Scanlon congratulated Directors Hartnett and Gage. Mr. Scanlon thanked Director Cisneros
for his hard work as Chair last year.

Mr. Scanlon reported the following:
Performance Statistics for November 2007 compared to November 2006:
a.

Total Ridership was 948,390, an increase of 9.2 percent.
b.

Average Weekday Ridership was 36,454, an increase of 9.3 percent.
c.

Total Revenue was $3,129,883, an increase of 18.2 percent.
d.

On-time Performance was 93.35 percent, a decrease of 1.8 percent.
e.

Caltrain Shuttle Ridership was 5,192, an increase of 4.9 percent.
Year-to-Date Statistics:
a.

Total Ridership was 5,015,090, an increase of 8.1 percent.
b.

Average Weekday Ridership was 37,987, an increase of 7.7 percent. Joint Powers Board Meeting





























Minutes of January 3, 2008


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c.

Total Revenue was $16,826,603, an increase of 16.0 percent.
d.

On-time Performance was 93.22 percent, a decrease of 1.3 percent.
e.

Caltrain Shuttle Ridership was 5,292, an increase of 7.8 percent.
Staff is analyzing ridership numbers for the day after Thanksgiving.
Customers are experiencing some confusion with the BART changes from Millbrae to SFO,
which is normal.
The formal opening of Warm Planet Bike Valet at 4
th
and King is next Wednesday, January 9
at 11 a.m.
Extra train service was provided for the Emerald Bowl and carried an additional 1,000
passengers.
Sunday service was provided on Christmas and New Years Day.
Special service on New Years Eve carried about 2,500-2,700 extra riders.
The Martin Luther King Freedom Train will run on January 21. The train will leave San Jose
at 10 a.m.
The 98 train timetable is set to launch on March 3. Publicity and new schedules will be out
in advance.
Caltrains Holiday Train had another successful year. Almost 4,200 toys were collected and
$2,000 in cash donations were received. Since inception, nearly 35,000 toys have been
collected.
Weekend Edition and the Safety and Security Report are in the reading file.
26 weeks into the year, fuel is running 7.2 percent over budget.
New electronic signs in Redwood City on Highway 101 near Whipple Avenue show drivers
the drive time versus taking Caltrain from Redwood City to San Francisco.
An Amtrak strike still a possibility. Staff has been advising the Board of the status of this
long-standing labor dispute.
Congressman Tom Lantos will not seek reelection due to illness. Mr. Scanlon will be
sending Congressman Lantos a letter on behalf of the JPB, The San Mateo County Transit
District and the San Mateo Transportation Authority expressing sentiments of the Boards.

Director Lloyd asked for an update on Amtrak employee strike threat. Mr. Harvey said
President Bush formed a Presidential Emergency Board. After the committee does its research it
will present a report to the president. The earliest Amtrak employees could strike is the close of
business at the end of January.

AUTHORIZING THE EXERCISE OF A ONE-YEAR OPTION TO EXTEND THE
CONTRACT WITH AMTRAK
Jerry Willard, Deputy Director of Rail Administration, said Caltrain currently is in the second
year of a three-year base term with Amtrak. The original contract was approved in January 2005
with two option years. Amtrak provided the rates for the first option year, which included no
increase to the fixed fee, but a 0.5 percent increase to the general administration overhead fee.
JPB requested and Amtrak provided further justification on the increase. After evaluation staff
concluded the proposal was both fair and reasonable. Staff is happy with the performance of
Amtrak. By exercising the one-year option it allows staff to defer significant procurement and
mobilization costs that would be incurred if proposals were sought now and a potential new
contractor were selected.

The resolution (Hill/Cisneros) to exercise the one-year option to extend the contract with Amtrak
was approved unanimously by roll call. Joint Powers Board Meeting





























Minutes of January 3, 2008


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AUTHORIZING AWARD OF A CONTRACT TO PLASSER AMERICAN
CORPORATION FOR PURCHASE AND DELIVERY OF ONE DYNAMIC TRACK
STABILIZER FOR A TOTAL COST OF $1,631,814
George Cameron, Chief Administration Officer, said that Staff Coordinating Council
recommends that the Board award a contract to the lowest responsive and responsible bidder,
Placer American Corporation, for the purchase and delivery of one dynamic track stabilizer for a
total price of $1,631,814. The dynamic stabilizer will eliminate the need to perform repeated
passes of work trains and minimize running revenue traffic at restricted speeds.