RANCHO SANTIAGO COMMUNITY COLLEGE DISTRICT�CLASS SPECIFICATION

SANTA ANA, CALIFORNIA �January 1981

PURCHASING CLERK

CLASS SUMMARY

Under general supervision
performs a variety of specialized clerical work in the District Purchasing
Department; performs related duties as required.

REPRESENTATIVE DUTIES

Receives telephone inquiries
on supplies and purchasing procedures and answers routine questions;
processes incoming and outgoing mail; maintains vendor files; catalog
files, and purchase order files; assists in assembling and distribution
of bid packets; prepares purchase order docket for distribution to Board
members; processes equipment repair orders; contacts vendors by mail
or telephone on problems related to purchasing; operates in terminal
in entering data into computer and in verifying account balances.

ORGANIZATIONAL RELATIONSHIPS

Positions in this class
report to the Buyer in the Purchasing Department.

DESIRABLE QUALIFICATIONS GUIDE

Training and Experience

Any combination of training
and experience equivalent to graduation from high school, supplemented
by courses in bookkeeping, accounting or purchasing and one year of
general office, clerical experience.

Knowledge and Abilities

Knowledge of: record keeping, filing systems, and office procedures
for general, technical, and statistical office activities; modern office
methods and equipment; English, grammar, spelling, composition, and
vocabulary; arithmetic; principles of public contacts and public relations.

Ability to: organize and coordinate office operations; establish
and maintain effective communications and working relationships with
others; learn and apply technical and legal procedures, policies, and
regulations; work independently and assume responsibility for schedules,
reports, and general flow of a volume of activities.

Skills: typing demonstrated proficiency; calculator and adding
machines proficient operation.