CLUDE
THE CORRECT Object number and MESSAGE ACCORDING TO THE FIXED ASSET ALLOCATION
RULES BELOW. Purchase orders may be returned TO program if not
complete.

FIXED ASSET ALLOCATION RULES

Fixed Asset Purchase
Situation

Object 

Number to Use

Message Library Code  

to Insert in Requisition Description

Non-capitalized equipment
- Use for purchase orders where a single item has a cost of $500 -$4,999.

(Examples: printer, projector)

4400

@FA

Use for purchase orders
where several items are needed to make up a whole unit for a new purchase
with a total cost of $500 -$4,999.

(Example: Base computer, keyboard, mouse, monitor)

4400

@FABUND

Use for purchase orders
where item is to repair or upgrade an existing fixed asset EVEN IF AMOUNT
IS OVER $500.

(Example: Additional hard drive, board or network
card for existing system that costs more or less than $500)

Note: Not to be used for continuing support/maintenance
contracts or for outside contract repair charges that include parts
and labor,  use object 5632.

4300

@FAREPAIR

Capital outlay purchase-
Use for purchase orders where a single item has a cost of $5,000 or
greater.

6410 

or 

6500 *

@FA5K

Capital outlay purchase-
Use for purchase orders where several items are needed to make up a
whole unit for a new purchase with the total cost of $5,000 or greater

6410 

or 

6500 *

@FA5KBUND

Erate projects where Pre-Discount
amount is equal to $5,000 or more

6XXX 

(See Accountant)

@FAERATE

* 6410- Additional, old unit still operational 

   6500- Replacement, old unit retired/non-operational

To use a Library
code in QSS, type the Library Code in the Description field for the
requisition line item, hit outside Enter key, Description Text will
be inserted, add additional information as required in the Instructions
for Use below. 

Message Library Code

Description Text  

Inserted by Message Library Code

Instructions for Use

@FA

Fixed Asset- One Asset Tag

Site:

Room:

Insert Code and add site and room where asset
will be located on install. If multiple units are ordered, edit the
number of asset tags and location.

@FABUND

Fixed Asset Bundle- One Asset Tag

Includes line items #:

Site:

Room:

Insert Code and add the line item numbers that
make up the whole (ex: 1,2,3). Add site and room where asset will be
located on install.

@FAREPAIR

Fixed Asset Repair/ Upgrade- No New Asset Tag
Needed

Site:

Room:

Insert Code and add site and room where repair/upgrade
is installed.

@FA5K

Fixed Asset- Capital Outlay- One Asset Tag

Site:

Room:

Insert Code and add site and room where asset
will be located on install

@FA5KBUND

Fixed Asset Bundle- Capital Outlay-One Asset Tag

Includes line items #:

Site:

Room:

Insert Code and add the line item numbers that
make up the whole (ex: 1,2,3). Add site and room where asset will be
located on install.

@FAERATE

Fixed Asset- Erate Project- One Asset Tag

Includes line item(s) #:

Site:

Room:

Insert Code and add the line item number(s) that
make up the whole (ex: 1,2,3). Add site and room where asset will be
located on install.