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Children's Camps Written Camp Safety Plan Guide Table of Contents

PAGE
Introduction ................................................................................................................... 1
I.
Personnel ............................................................................................................... 2
A. Chain of Command........................................................................................................................2
B. Job
Description..............................................................................................................................3
C. Staff Selection and Reference Verification ....................................................................................3
II.
Facility Operation/Maintenance ........................................................................... 4
A. Water
Supply .................................................................................................................................4
B. Sewage Treatment System ...........................................................................................................5
C. Lightning Risk Assessment ...........................................................................................................5
D. Transportation................................................................................................................................6
E. Housing..........................................................................................................................................7
F. Food
Protection .............................................................................................................................7
G. General Operation/Maintenance....................................................................................................9
H. Waterfront Facility Maintenance ....................................................................................................9
III.
Fire Safety .............................................................................................................. 9
A. Evacuation.....................................................................................................................................9
B. Fire
Prevention ............................................................................................................................10
C. Electrical Safety...........................................................................................................................10
D. Fire Alarm, Detection and Reporting ...........................................................................................10
E. Exit
Maintenance .........................................................................................................................10
F. Fire Drills and Log........................................................................................................................11
IV. Medical ................................................................................................................. 11
A. Duties of Health Director and Staff ..............................................................................................11
B. Description of Health Center .......................................................................................................11
C. Storage and Administration of Medications .................................................................................12
D. Universal Precautions..................................................................................................................13
E. Procedures for Health Care.........................................................................................................13
F. Camper Medical History and Screening ......................................................................................14
G. Medical Log .................................................................................................................................15
H. Illness, Injury and Abuse Reporting.............................................................................................15
I. Camp
Sanitation ..........................................................................................................................18
V. Activity
Safety
and Supervision......................................................................... 18
A. General
Supervision ....................................................................................................................19
B. Activities-General ........................................................................................................................20
C. Waterfront Activities.....................................................................................................................20
D. Horseback Riding ........................................................................................................................24
E. Rope or Challenge Courses ........................................................................................................26
F. Archery ........................................................................................................................................26
G. Riflery...........................................................................................................................................27
H. Out-of-Camp Trips .......................................................................................................................27 VI. Orientation and Training of Campers and Staff................................................ 28
A. Staff
Training ...............................................................................................................................28
B. Camper
Orientation/Training .......................................................................................................28
Appendices.....................................................................................................................................................
Appendix A - Childrens Camp Written Plan Checklist, DOH-2040..............................................
Appendix B - Camp Job Description Example ..............................................................................
Appendix C - Lightning Safety Basics............................................................................................
Appendix D - Recommended Immunization Schedule ................................................................. - 1 -
INTRODUCTION
Sections 7-2.4(c), 7-2.5(n), and 7-2.25 of Subpart 7-2 of the New York State Sanitary Code (SSC)
require camp operators to develop a "written plan" which accurately reflects the camp's compliance with code
requirements.
Your written plan should be tailored specifically to your camp's site and program(s), and reflect the
camp's policies and procedures (i.e., per code is not enough detail!). It should be your framework for decision
making, and your risk management tool. While developing your written plan, please refer to Subpart 7-2, this
guideline and its corresponding checklist (i.e., Written Plan Checklist, DOH-2040, Appendix A), being sure
to include all the required plan components (including a Table of Contents) and other plan components for
activities or situations that may be unique to your camp. This guideline addresses code requirements and
includes recommendations and topic specific informational `sidebars' to assist you. You may also wish to
contact camping organizations and other camping resources for additional information. Allow plenty of time
to develop your plan and return it to your local health department so they can review and, if complete, approve
the plan.
Annual plan review by the operator is required; updated plans must be submitted to the permit-issuing
official (PIO) annually. If no changes are needed, you may avoid resubmittal of the existing plan by notifying
your PIO in writing that the plan remains up-to-date and in continued compliance. (Use the Staff and Facility
Description form, DOH-367, to provide this notification.) Maintain a copy of your approved written plan on file
at your children's camp so you can readily make use of it and note suggestions for changes.
Plan Benefits:

Creating your written plan will assist you to become prepared to operate your camp in an
organized, efficient manner and should aid you to delegate responsibilities to staff.

Implementation of your approved written plan will assist you to operate your children's camp in
a safe manner, in compliance with the code.

The written plan should become a guide for consistent operation of your children's camp, even
if you or other key staff must be absent.

Preparation of your written plan will require you to think through and establish cr