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Quick Reference Manual for VPUE Supervisors
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Quick Reference
Manual for VPUE

Supervisors

VPUE
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Table of Contents

Checklists for New Employees ............................................................................................4
Responsibilities of the Human Resource Representative...................................................4
Responsibilities of Supervisors..........................................................................................5

Commonly Used University at Buffalo (UB) Acronyms...................................................6

Important Policies, Websites, and Information ................................................................8
Bargaining Units ................................................................................................................8
Campus Safety and Emergencies.......................................................................................8
Employee Assistance Program...........................................................................................8
Faculty/Staff Handbook .....................................................................................................9
Family Educational Rights and Privacy Act (FERPA)......................................................9
MyUB.................................................................................................................................9
Policies of the SUNY Board of Trustees ...........................................................................9
Professional Staff Senate ...................................................................................................9
Sexual Harassment...........................................................................................................10
Substance Regulations .....................................................................................................10
Taylor Law.......................................................................................................................10
UB Business Website.......................................................................................................10
Additional Campus Resources .........................................................................................11

A Mini Guide to Time and Attendance........................................................................12
Basic Work Week ............................................................................................................12
Normal Workday/Work Week .........................................................................................12
Overtime...........................................................................................................................12
Meal and Rest Periods for Classified Service Employees ...............................................12
Records of Attendance .....................................................................................................12
Accrual Rates ...................................................................................................................13
Professional Service Employees (UUP) - Accrual Rates.............................................13
Full Time Classified Service Employee (CSEA) - Accrual Rates...............................13
Full Time Classified Service Employee (CSEA) - Bonus Vacation Day ....................14
Full Time Classified Service Employee (CSEA) Accrual Rate Changes.................14
Full Time Classified Service Employee (PEF) - Accrual Rates ..................................15
Full Time Classified Service Employees (PEF) - Bonus Vacation Days ....................15
Full Time Classified Service Employees (PEF) Accrual Rate Changes...................16
Accrual Maximums..........................................................................................................16
Sick Leave Accrual Maximums for Professional Employees and Classified Service
Employees....................................................................................................................16
Vacation Leave Accrual Maximums for Professional Employees ..............................16
Vacation Leave Accrual Maximums for Classified Service Employees .....................17
Absence............................................................................................................................17
Breast Cancer Screening ..................................................................................................17
Prostate Cancer Screening................................................................................................17
Bereavement Leave..........................................................................................................18
Court Appearances...........................................................................................................18
Employee Organizational Leave......................................................................................18
Extra Vacation Day for UUP and M/C Employees .........................................................18
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Family Sick Leave/Bereavement Leave...........................................................................19
Family Medical Leave (FML)..........................................................................................19
Holidays ...........................................................................................................................20
Annual Holidays ..............................................................................................................20
Part-Time Employees...................................................................................................21
Jury Duty..........................................................................................................................22
Military Duty....................................................................................................................22
Supplemental Military Leave...........................................................................................22
Personal Leave .................................................................................................................22
Productivity Enhancement Program ................................................................................23
Productivity Improvement Program (PIP) .......................................................................23
Release Time Guidelines for University at Buffalo Staff ................................................24
Requests for Time Off......................................................................................................24
Sick Leave at Half-Pay (CSEA).......................................................................................25
Tardiness Procedures (CSEA)..........................................................................................25
Time and Attendance Reporting for Graduate Student Employees.................................26

Benefits................................................................................................................................26
Breast Cancer Screening ..................................................................................................26
Direct Deposit ..................................................................................................................27
Disability Services ...........................................................................................................27
Family Medical Leave (FML)..........................................................................................28
Employee Assistance Program.........................................................................................28
Prostate Cancer Screening................................................................................................29
Workers Compensation/Accident Reporting..................................................................29

Training and Development................................................................................................30
Employee Tuition Assistance (SUNY B-140W Tuition Waiver)....................................30
UUP Tuition Free Program ..............................................................................................30
SkillSoft ...........................................................................................................................31
Supervisory Training Programs Offered By Staff Educational Services.........................31

Performance Programs and Appraisals...........................................................................32
How to Conduct the Performance Process for CSEA, PEF and M/C Classified
Employees........................................................................................................................32
How to Conduct the Performance Process for UUP Professional Employees.................34

Probationary Period Evaluation Report for Classified Service Employees .................36
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Checklists for New Employees

Responsibilities of the Human Resource Representative

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Enter the employee into the New Employee database system

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Arrange for telephone service

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Arrange for computer network access

___ Windows ___ e-mail ___ HOD/CICS ___ listservs