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COE Council Meeting Agenda, December 2, 2004
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COE Council Meeting
Wist Annex 2, Room 123 A/B
9:00 AM to 10:30 AM
December 2, 2004

SUMMARY

Present
Randy Hitz, Helen Au, Ann Bayer, Mona Chock, Tom Conway, David Ericson, Mark
Fukeda, Ronald Heck, Curtis Ho, Amelia Jenkins, Jean Johnson, Paul Kingery, Barbara
Landau, Patricia Lopes, Hunter McEwan, Paul McKimmy, Nathan Murata, Michael
Omizo, Sheryl Tashima, Donald Young.

Review
Draft Summary, COE Council Meeting of November 18, 2004.

Discussion
CRDG Publication Services (Don Young, Helen Au)
Don Young introduced Helen Au, marketing manager for CRDG. Helen brings a
business perspective in helping CRDG to rethink how it is doing things, primarily its
publications. Helen is also taking on a new COE college-wide role by consolidating
and coordinating public information activities for the college. Her office is located at
CRDG in the Castle Memorial Annex.

Helen presented a portfolio of the work that MAPS can do for the college, such as
stationary, business cards, brochures, posters, etc. MAPS desires to serve as a one-
stop center for the college. They can provide consultation services, production, and
finishing services. MAPs offers competitive prices and has a special price list for the
COE at a very special price not available to the public. In addition to new CRDG
personnel and services at MAPs, there is also new equipment available that produces
higher quality products. Helen briefly reviewed her new college-wide responsibilities
in project management.

COE pins were distributed and all were encouraged to take pins to give to alumni,
especially with graduation right around the corner.



CDS Publications and Web Sites (Tom Conway)
Tom informed that that CDS Media Center offers web services in addition to printing
and publications. They will review/evaluate web designs and create matching
brochures. Web pages, brochures, booklets and interactive cds are presented as a
package. Web pages can be evaluated. A strength offered is the universal web
design that makes the sites more accessible independent of the output device, thereby
increasing your audience and providing easy access and maneuverability through the
site. It also meets legal requirements and standards related to the Rehabilitation Act
Amendments. The Media Center produces animation, print services such as letter COE Council Meeting Agenda, December 2, 2004
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head, logos, business cards, binders, folders, and programming services such as
discussion boards, applications, and document archives.



UHM COE Annual Productivity DATA Report (Helen Au, Mona Chock)
Presentation on concept for COE Annual View Book
Last spring the college was ranked in US News & World Report, making the college
more visible to the public. The increased visibility provided a venue for trengthening
our relationship with the community. This relationship can generate more college
support for the COE mission and goals. Mona Chock presented a power point on the
concept for a COE Annual Report using the Annual Productivity Data in a user-
friendly way. There was a desire to humanize the college with the faces and voices of
the college and to balance COEs high tech with the high touch of the people of COE
faculty and staff. Council members were asked to contact Mona if they have any
suggestions for the report.



College Awards (Mark Fukeda)
Mark distributed a handout that listed past COE Awards recipients and potential
nominees for 2005. The theme for the 2005 UMH COE Recognition Dinner will be
Education and Democracy.

Information
Virgie Chattergy Retirement
Virgies last day at COE before retirement is December 30
th
. Mel Spencer informed
that a luncheon in her honor is planned for January 28
th
at Ala Moana Hotel. A
gathering of 200 are expected at the luncheon. He requested assistance with the
invitation list. A Virgie Chattergy Multicultural Exhibit will be established in
recognition of her work in this area. It will be located in Wist Hall at the Curriculum
Resource Center (CRC). Mel acknowledged Gay Reed, Amy Agbayani, and Niki
Libarios for serving on the planning committee with him.



Teacher Cadet Program (Mel Spencer)
Mel Spencer has been attending meetings of the Hawai`i Alliance for Future
Teachers, Teacher Cadet Program on behalf of COE. This program was developed
to address the teacher shortage by recruiting well-qualified high school students and
providing them with support and academic direction to become community college
and/or university students majoring in education. HAFT wants to build alliances with
organizations involved with education like the UHM COE, to provide economic and
academic incentives for these students.



NCATE Update (Michael Omizo)
Michael announced a meeting for folio writers that will help to identify data needed
for NCATE. He reviewed upcoming deadlines. He informed that information is
being collected via surveys sent to principals, mentor teachers, and alumni.


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Contracts and Grants, Departmental Data (Paul Kingery)
Paul referred to a handout provided to department heads. The COE has collected
about $700,000 so far from external overhead money, an increase from previous years
for the college. The handout provided a 5-year summary from 1999-2003. It lists
individuals who brought in specific indirect monies. The COE indirect rate is less
than for other colleges because much of the research done in COE is in training. The
indirect rate for training is funded at a lower level.



News and Updates from COE Units

ETEC is reviewing applications for two faculty positions.

A $50,000 donation was received from the Castle Foundation.

The computer management policy and procedure being developed includes
steps to ensure privacy and provide encryption for backups. Paul McKimmy
is available to go to the departments to speak to the faculty who may have
concerns related to security and privacy of information.

ITE has a number of initiatives. A newsletter entitled Celebration of
Teaching and Learning will make its debut in September. David Berliner
will be featured in the Daeufer Lecture Series, January 26-27. The ITE
department is conducting 8 faculty searches.

Jeanne Johnson announced that a new $1M grant has been received .

Ann Bayer informed 2 faculty searches are taking place.

Nathan Murata gave an update on the athletics facilities affected by the
October flood. The entire second floor of the athletics complex will be closed
the week following final exams due to construction work that is scheduled.
This will result in KLS offices and files being closed and off-limits to all.

SPED is conducting two searches; associate director and assistant professor,
to begin fall 2005. SPED changes have been made to accept applicants with
bachelor out of field into the department, in response to the statewide teacher
need. SPED will be working with CRDG to offer a course for teachers.

Don Young informed that this is the time of year when many of sister school
visits are taking place, so please welcome the many visiting students from
Japan.

Sheryl informed that People Soft personnel notification forms have been
updated.

EF is also conducting a faculty search from among a pool of 60 good
applicants. Applicants will be asked to send videotape responses to search
committee questions before finalists are invited to the campus. EF has
submitted a joint application with PREL for a major grant to offer a masters
degree for the Pacific region.

David Ericson announced the COE Congress meeting on December 10, 2004.
The Congress will recognize individuals who plan to retire or who have
retired and a pot-luck holiday luncheon is planned for the festivities. In
addition the congress is requesting clothing donations that can be given to a
charitable organization. He informed that the COE Senate has focused on
infrastructure issues of the college to address needs of faculty/staff such as
parking, landscaping, signage, etc. Following a meeting of Tom Speitel with COE Council Meeting Agenda, December 2, 2004
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Randy and Sheryl, the Parking Office was contacted and is looking into the
options available to the college.

David Ericson provided an update in his role as COE international liaison.
Bukkyo University Exchange -- Several COE faculty participated in an
exchange with Bukkyo University this past October. In February 14-16,
2005, Bukkyo University will send about 60 students plus faculty and its
president to visit UHM COE.
Bi-Cultural Competence Research -- The COE has started research in the area
of bi-cultural competence as an initiative of the new Office for Cultural and
International Research and Collaboration.
Congratulations to Dr. Victor Kobayashi on his election to president of
Comparative and International Education Society (CIES. The society will
conduct its large international conference in Hawai`i in spring 2006.

It was reported that the parking lot light across from the WA2 entrance is needs
to be replaced. This creates both a security and a physical danger during the
evenings.

EDEA is conducting a faculty search.


Next UHM COE Council Meeting: December 16, 2004