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D. C. PUBLIC LIBRARY Position Vacancy Announcement D. C. PUBLIC LIBRARY
Position Vacancy Announcement




ANNOUNCEMENT NO: 08-26

OPENING/CLOSING DATE: 5/14/08 Open Until Filled


(First screening date after 5/28/08)

POSITION TITLE: Administrative Support Assistant SALARY: CS-08 $38,115 - $49,041

(Office Automation) CS-09 $41,923 - $53,983


CS-303-08/09 per annum



AREA OF CONSIDERATION: Unlimited

LOCATION: Office of the Chief Librarian
Martin Luther King, Jr. Memorial Library
901 G Street, N.W.
Washington, D.C. 20001

HOURS: Monday through Friday

8:45 A.M. - 5:30 P.M.

FUNCTIONS: The incumbent serves as an Administrative Support Assistant (office automation) and
provides administrative support to the Chief Librarian, Executive Officer, and other senior management
staff in carrying out the day-to-day operations of the Chief Librarians Office. The incumbent maintains
strict confidentiality in performance of all matters related to the work of this position; receives all
correspondence for the Office of Chief Librarian; establishes and maintains a correspondence tracking
system to ensure that deadlines are met; reviews outgoing correspondence for clarity, consistency,
completeness and compliance to organization policy; coordinates the preparation of the Chief Librarians
News communication disseminated to all DCPL staff on a monthly basis; greets all visitors to the Chief
Librarians Office and answers the telephones, screening all calls and routing them to the appropriate
staff; answering general procedural or administrative questions and referring the more difficult or complex
questions to the appropriate staff; controls the Chief Librarians calendar, scheduling meetings and
appointments without prior approval; attends meetings, as requested, and takes notes and arranges for
staff to follow through on actions or commitments from the meeting; arranges travel arrangements for the
Chief Librarian and makes arrangements for meeting sites, space, speakers etc. that support the activities
of the Chief Librarian or Executive Officer; as requested, queries databases and develops reports and
assembles statistics using the appropriate type of software, such as spreadsheets, PowerPoint, Access,
or other software; maintains and controls a wide variety of files including receipt, review of contents,
developing files, filing and file maintenance. Performs a number of office duties and responsibilities such
as serving as timekeeper, managing the government credit card process for the office, coordinating the
purchase of equipment and supplies and serving as a PASS Super User and Time And Attendance Super
User, etc. Performs other related duties as assigned.

QUALIFICATION REQUIREMENTS: Candidates must have one (1) year of specialized experience
equivalent to the next lower grade level. This experience must demonstrate that it equipped the applicant
with the particular knowledge, skills, and abilities to successfully perform the duties of the position.

RANKING FACTORS: The following ranking factors will be used in the evaluation process. All applicants
MUST respond to the ranking factors ON A SEPARATE SHEET OF PAPER. PLEASE SEND AS AN
ATTACHMENT TO YOUR APPLICATION. Please describe specific incidents of sustained achievements
from your experience that show evidence of the level at which you meet the ranking factors that have
been determined to be of importance for the position for which you are applying. You may refer to any
experience, education, training, awards, outside activities, etc., that include the degree to which you
possess the job related knowledge, skills, and abilities described in the ranking factors. The information
given in response to the ranking factors should be complete and accurate to the best of your knowledge.
FAILURE TO RESPOND TO ALL RANKING FACTORS MAY ELIMINATE YOU FROM
CONSIDERATION.

KSA #1: Ability to work and communicate effectively with internal and external customers and high
level officials, including ability to communicate effectively at all levels orally and in
writing.

KSA #2: Knowledge of standard administrative work practices for maintaining files, preparing
correspondence, prioritizing work, meeting schedules and deadlines.
KSA #3: Knowledge of grammar, spelling, punctuation and required formats sufficient for composing
and reviewing correspondence and consolidating reports.

KSA #4:
Expert skill in operating a personal computer and various word processing and software
packages, specifically Microsoft office applications, internet searching and email.

NOTE:
A written exercise may be administered at the time of the interview and may be used
for advisory purposes only to the selecting official.

TO APPLY: Submit D.C. Government Employment Application Form and resume to the Human
Resources Department, Room 423, Martin Luther King, Jr. Memorial Library, 901 G Street, N.W.,
Washington, D.C. 20001 or email to hr.dcpl@dc.gov.

Staff members submit PL-424, resume and ranking
factors.

RESIDENCY: Effective 3/1/89, the Residency Preference Amendment Act of 1988, D.C. Law 7-203, is in
force. NOTICE OF NON-DISCRIMINATION: In accordance with the D.C. Human Rights Act of 1977, as
amended, D.C. Code section 2-1401.01 et seq., (Act) the District of Columbia does not discriminate on the
basis of race, color, religion, national origin, sex, age, marital status, personal appearance, sexual
orientation, familial status, family responsibilities, matriculation, political affiliation, disability, source of
income, or place of residence or business. Sexual harassment is a form of sex discrimination, which is
also prohibited by the Act. Discrimination in violation of the Act will not be tolerated. Violators will be
subject to disciplinary action.

BARGAINING UNIT: APPLICABLE NOT APPLICABLE X

ESSENTIAL EMPLOYEE: APPLICABLE _X NOT APPLICABLE __