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Aryabhatta Research Institute of Observational Sciences (ARIES) Page 1 of 31







VALUE Rs. 1000.00
Aryabhatta Research Institute of
Observational Sciences (ARIES)

REQUEST FOR PROPOSAL (RFP)

FOR

Procurement, Manufacture, assembly, inspection, testing,
transport and erection of 80 cm Schmidt Telescope as per
the attached:
a)

Assembly Drawings.
b)

Lists of drawings &parts.
c)

Technical specifications.




This document has 31 pages including this cover page except 23 assembly drawings.


















Page 2 of 31










TABLE OF CONTENTS

1- Eligibility Criteria

2- Terms and conditions

Annexure A Technical Offer

Annexure B Technical Specifications of 80 cm Schmidt Telescope.

Annexure C Commercial Offer

Annexure D Assembly drawings.
Page 3 of 31
Eligibility Criteria
:

1.

Vendor should have reputed background and should be established in manufacturing of high precision
Opto-Mechanical equipments business in India for at least ten years.

2.

The vendor must have adequate infrastructure, skilled manpower, inspection & testing equipments along
with the precision working machines & tools set up .Vendor must enclose relevant information in the form
of brochures, leaflets, manuals etc. to support his technical competence for this job.

3.

Three years comprehensive on site warranty for the manufactured mechanical parts of the telescope should
be offered by the manufacturer only in original letter head.

4.


Vendor must comply with all the above mentioned criteria. Non-compliance of any of the criteria will
entail rejection of the offer summarily. Photocopies of relevant documents / certificates should be submitted
as proof in support of the claims made. ARIES reserves the right to verify / evaluate the claims made by the
vendor independently.

5.

All bids should be accompanied by a bid-security of Rs. 1,00,000/= (Rs One lakh only) in the form of a
Demand Draft/Bank Guarantee issued by a scheduled commercial bank favouring Director, ARIES, payable
at Nainital.

6.

RFP document can be obtained against payment of Rs. 1000/- issued by a scheduled commercial bank
favouring Director, ARIES, payable at Nainital.
Page 4 of 31
TERMS AND CONDITIONS






Scope of Supply

Procurement, Manufacture, Assembly, Inspection, Testing, Transport and Erection of 80 cm Schmidt Telescope
as per the drawings, lists of parts and technical specification.
As necessary requirement for the manufacture of the telescope the manufacture of the following items come
under the scope of contract.
1.

Dummy parts to represent the optics and other assemblies coming in telescope which cannot be given
to the vendor and which are not included in the scope of supply covered under the technical
specification.
2.

Any jigs, fixtures, gauges and tooling necessary to complete the manufacture, assembly, inspection,
testing and erection of the telescope.
3.

Grouting of the foundation bolts and foundation plates on north and south piers.
4.

Providing necessary facilities, instruments and tooling for the quality surveillance and inspection of
components, assemblies and alignments.

Terms of execution of work
The vendor shall deliver the equipment at the ARIES site within 10 months from the date of receiving the
intimation from the ARIES, failing which the ARIES reserves its right to levy liquidated damages as
prescribed hereunder.

Two Part Offer
The offer will be in two parts; Technical & Commercial. Both the parts must be submitted at the same time
but in separate sealed covers, giving full particulars, addressed to the ARIES and duly super-scribed
"Technical Offer for 80 cm Schmidt telescope" and "Commercial Offer for 80 cm Schmidt telescope
on or before 1400 hours on 2
st
July 2007.

Bid Security
Bid security of Rs. 1,00,000/- (Rs One lakh only) in the form of a demand draft/bank guarantee issued by a
scheduled commercial bank favouring Director, ARIES, payable at Nainital must be submitted alongwith
the offer. This amount will be forfeited if the vendor refuses to accept purchase order or having accepted the
purchase order, fails to carry out his obligations mentioned therein. No interest will be payable on the Bid
Security amount.

Offer Validity Period
The offer should remain valid for a period of at least 90 days from the date of opening of tender.

Technical Offer (TO)
The Technical offer (TO) should be complete in all respects and contain all information asked for in this
document. Vendor should attach Annexure A in its technical offer. It should not contain any price
information. However TO should confirm that all required rates have been quoted in Commercial
Offer (CO), without showing the actual amounts in the TO.

It is mandatory to understand & accept the technical specifications as per the Annexure-B, along
with the offer. ARIES, at its discretion, may not evaluate a TO in case of non-submission or partial
submission of technical details.


The TO must be submitted in an organised and structured manner. No brochures/leaflets etc., should be
submitted in loose form.






Page 5 of 31


The TO should comprise of following:
1.

Documents in support of the background of manufacturer as established in manufacturing of high
precision Opto-Mechanical equipments business in India for at least ten years.

2.

Documents in support of infrastructure, skilled manpower, inspection & testing equipments along
with the precision working machines & tools set up in the form of brochures, leaflets, manuals etc.

3.

Three years comprehensive on site warranty for the manufactured mechanical parts of the
telescope by the manufacturer only in original letter head.

4.

Bid security of Rs. 1,00,000/= (Rs. One lakh only) in the form of a demand draft issued by a
scheduled commercial bank favouring Director, ARIES, payable at Nainital.


Commercial Offer (CO)
The Commercial Offer (CO) will give all relevant price information and will quote prices only in Indian
Rupees. The CO should not contradict the TO in any manner. This must contain all price information.

Erasures or Alterations
Technical details must be completely filled up. The corrections or alterations, if any should be
authenticated.

Price Composition
The price quoted should be only in Indian rupees and inclusive of following
1.

Cost of the item.
2.

All taxes, duties and levies.
3.

Transportation and Forwarding charges to respective sites, if applicable.
4.

Insurance to cover from transit period till installation.

Prices which are not quoted as above will be summarily rejected.

Total cost of ownership for the items will be taken for cost comparison.

No Price Variations
The commercial offer shall be on 11
th
July at 1500hrs at a fixed price basis. No upward revision in the
price would be considered on account of subsequent increases in, excise tax, sales tax, etc. However, if
there is any reduction on account of government levies/taxes, during the validity of offer, the same shall be
passed on to the ARIES.

Opening of Offers and Evaluation Criteria
Technical Offers will be opened at ARIES. No separate intimation will be given in this regard to the
vendors, for deputing their representatives.

Vendors will be evaluated on various parameters details of which are given in the Annexure - A

No Commitment to Accept Lowest or Any Tender
The ARIES shall be under no obligation to accept the lowest or any other offer received in response to this
notice and shall be entitled to reject any or all offers without assigning any reason whatsoever.


Price Freezing
The price and configuration finalised should be valid for a period up to 12 months, subject to review at
quarterly intervals for downward revision of price. The vendor should pass on the benefit of any reductions
in the price in the interim period.


Page 6 of 31
Inspection
As a part of evaluation criteria, the ARIES will inspect the works of the manufacturer before placing the
purchase order through its staff / consultant for authentication of the various technical parameters being
claimed by the vendor. Inspection will be carried out by the ARIES through its staff / consultant at vendors
factory / site. However, not allowing full cooperation in this regard will disqualify the vendor and his offer
will be rejected summarily. Manufacturer will furnish the inspection reports of all the materials, parts,
subassemblies & assemblies to ARIES during the course of manufacture. The manufactured parts will be
inspected & approved by the third party inspection team along with ARIES staff before transport & erection
at ARIES site.

Payment Terms
The terms of payment will be as follows:
1.

No advance payment against pu