5
2.1
Management

5
2.2

Site






8
2.3

Antenna
IPT



12

2.4

Front
End
Sub-System
Management
19
2.5
Back
End
(BE)
IPT
49
2.6

Correlator
IPT
56
2.7
Computing
IPT
60



2.8
System
Engineering
and
Integration
IPT
65
2.9 Science
IPT







70

Acronym definitions







75


4




1.
Activities of the Joint ALMA Office (JAO)

1.1
Project Management and Organization

1.1.1 Management
IPT

The Management IPT continued to hold weekly teleconferences during this
quarter, with all IPT Leads and Deputy Leads joining the Management IPT in a
separate teleconference every other week.

1.1.2 ALMA
Week

The 2003 ALMA Week took place in Victoria, Canada from 02.06.2003 to
06.06.2003. This meeting was attended by about 90 key personnel from the
entire Project. Face to face discussions of the ALMA status as well as
specialized meetings were organized. All presentations can be seen on the
ALMAEDM page Meetings.

1.1.3 Chile
Issues


Major steps were taken towards the completion of the concession agreement.
Authorization to start the road activities was received from the Chilean
authorities.

1.1.4
Interaction with the National Astronomy Observatory of Japan (NAOJ)

Several discussions with representatives of the NAOJ were organized by
teleconference or face to face in Washington and Victoria. The final table of
values was submitted to the ALMA Board. On the same occasion a discussion
on operation of the Concept Array was initiated.

1.2 JAO
Goals

1.2.1
Goals for the Next Period

- Obtain access to the site and begin site development. This is close to being
accomplished

- Construct a Project Schedule that links all the milestones and identifies all
the dependencies. Started but not complete. It will be a major goal for the
next period.

- Continue construction of a detailed Operations Plan. An Operations Plan
group was created and the final report is expected for the end of 2003.
5

- Complete the Front End Production, Safety, and Public Relations Plans.
Good progress in the Front End and Safety. Need to improve the Public
Relations Plan with the creation of an IPT.

- Assist the ALMA Board Japan Negotiating Team. This has been
accomplished but will continue in the next period.

2. Project
Report

2.1 Management

2.1.1
European Project Office

Fabio Biancat-Marchet transferred to the ALMA Division at ESO in May to become the
person responsible for the Backend Subsystem at ESO. Alain Baudry continues as
deputy for the Backend IPT with Fabios support in managing the backend work
packages in Europe. A. Neves resigned from his position as European Project Manager
on 5 June, necessitating the search for a successor. R. Kurz has postponed his retirement
and will stay at ESO on a part-time basis until the position of European Project Manager
is filled.

The European ALMA Board (EAB) met in Garching on 12 May in advance of the
ALMA Board meeting at ESO on 26-27 May. The EAB received and noted status
reports on the project. They reviewed the document on the ALMA Phase 2 procurement
strategy submitted to the ESO Finance Committee (FC) and requested that the FC
recommend endorsement by the ESO Council.

At its meeting on 13-14 May, the ESO FC considered both the overall ALMA Phase 2
procurement strategy and the requested approval of ten contracts with European
organizations for Phase 2 work packages plus two industrial contracts. FC requested
modifications to the procurement strategy that strengthen the ESO management of the
work packages. At a subsequent extraordinary meeting on 10 June, FC voted to
recommend approval of the revised procurement strategy to ESO Council and approved
the award of all 12 of the contracts for a total commitment of more than 20M.

At its meeting on 10-11 June, ESO Council received notification that France had lifted its
ad referendum and confirmed its positive vote in July 2002 on the Council resolution
approving ALMA Phase 2. Council also received the good news that the Chilean
Parliament completed ratification of the ALMA Agreement between ESO and Chile on
10 June. Later in the meeting Council approved the ALMA Phase 2 procurement
strategy.

The European Scientific Advisory Committee (ESAC) met in Garching on 12 June. The
ESAC nominated P. Cox, J. Richer, P. Schilke, L. Testi, and E. van Dishoeck to be the
European members of the ALMA SAC.
6

The project was presented to combined academic, governmental, and industrial audiences
at ALMA Day events in Berne, Switzerland, on 30 April, and Porto, Portugal and
Rutherford Appleton Laboratory in the UK on 16 June.


EPO Goals for the Next Period (3rd Quarter 2003)

Complete the award of European Phase 2 work package contracts (Milestones
8105 and 8110)
Complete the recruitment of the European Project Manager and European Project
Scientist
Formulate the European ALMA 2004 budget and financial projections, and
submit to the JAO by 1 September (Milestone 8122)

2.1.2
North American Project Office

NRAO has established an ALMA Division under the NRAO Director. The ALMA
Division includes ALMA Construction and will ultimately include the RSC, development
activities for enhancements and the management of operations activities in Chile. Darrel
Emerson has been appointed the head of the ALMA Division. Marc Rafal, as ALMA
Project Manager, remains responsible for all construction related activities. An
organizational chart showing the new Division is shown below.



7


Detailed planning for the consolidation of the ALMA staff from Tucson to Charlottesville
is progressing. To better integrate the Front End activities now split between Tucson and
Charlottesville staff, a new Front End group will be formed that combines the Band 6 and
Front End integration activities. John Payne has been selected to lead this new group.

Based on recommendations from the ALMA Management Advisory Committee, a review
of project tracking and reporting is under way. Coordinated with the JAO and ESO, we
have interviewed potential consultants who could assist the project in developing a more
complete set of tools to collect and analyze data.

The ALMA North American Science Advisory Group has been formed by the NRAO
Director. This group is an analog of the ESAC. Members of the ANASAC include:

Leo Blitz

U. C. Berkeley
Andrew Blain
Caltech

Chris Carilli
NRAO

Dick Crutcher (Chair) U. Illinois

David Hollenbach
NASA-Ames

Jason Glenn
U. Colorado

Dan Jaffe
U. Texas

Luis Rodriguez
UNAM Morelia

Dave Sanders
U. Hawaii

Xiaohui Fan
U. Arizona

Christine Wilson
McMaster University

Lee Mundy
U. Maryland

Jean Turner
U. C. Los Angeles

Min Yun
U. Massachusetts

Phil Myers
Center for Astrophysics

Doug Johnstone
Herzberg Institute

Mark Gurwell
Center for Astrophysics

Joan Najita
NOAO

The ANASAC has met via telecon and will have its first face-to-face meeting in August
this year.

Goals for the Next Period (3rd Quarter 2003)

Develop plans for improved project tracking and reporting
Formulate the North American ALMA 2004 budget and financial projections, and
submit to the JAO by 1 September 8



2.2 Site

During the reporting period :

The contract for M3 for the design/engineering of the AOS facilities (initially, for the
preparation of the project master plan, architectural programs for the buildings, antenna
station interconnection layouts, and value engineering study of correlator cooling options)
has been extended to provide schematic design, design development, and tender and For
Construction documentation for the entire facilities to be provided by N.A.

Final Approval of architectural program for all AOS Buildings (Milestone 8208,
01 February 2003)
Architectural Program version E was accepted by the JAO on 03 March 2003 and M3 is
now in progress in preparing the above referenced contracted documentation. The hangar
is an option and may be constructed later.

Freeze the Joint Antenna Station-Antenna Interface Control document (Milestone 8213,
15-Feb-2003)
The corresponding ICD ALMA-20.02.00.00-34.00.00-D-ICD was approved by the JAO
on 24-Jun-2003. M3 is proceeding with the design and engineering of the antenna
foundations.

8216 Freeze Center Cluster Configuration (Milestone 8216, 01-Mar-2003)
The configuration specification prepared by the Science IPT (ALMA-90.20.00.00-001-E-
SPE) has been submitted for approval. The Site Development IPT is proceeding on the
assumption that there will be no further change to this document.

The tender documents for the geo-technical studies for the center cluster of antenna
foundations (down and cross-hole investigations) are being prepared by M3.

AOS Foundations Central Cluster Critical Design Review (Milestone 8222, 01 March
2003)